Section one: Contracting authority
one.1) Name and addresses
Stonewater Commercial Limited
Suite C, Lancaster House, Grange Business Park, Enderby Road
Leicester
LE8 6EP
Contact
Joey Barron
Telephone
+44 791755557
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/CD77K344CU
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Census Services
two.1.2) Main CPV code
- 72212100 - Industry specific software development services
two.1.3) Type of contract
Services
two.1.4) Short description
This requirement entails census services that aim to conduct a comprehensive customer census for approximately 33,000 homes. The project’s core objective is to enable residents to update their information via an online census form, the data input into the online form must be able to integrate into ActiveH.
Key components of the services include, customer engagement, presentation and display of census results and household member management. The system must support vulnerabilities & disability changes and must meet ongoing reporting requirements of monitoring census performance.
The eventual supplier is expected to provide a solution that complies with the above requirements.
two.1.5) Estimated total value
Value excluding VAT: £100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This requirement entails census services that aim to conduct a comprehensive customer census for approximately 33,000 homes. The project’s core objective is to enable residents to update their information via an online census form, the data input into the online form must be able to integrate into ActiveH.
Key components of the services include, customer engagement, presentation and display of census results and household member management. The system must support vulnerabilities & disability changes and must meet ongoing reporting requirements of monitoring census performance.
The eventual supplier is expected to provide a solution that complies with the above requirements.
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria A: Project Delivery/Fulfilment / Weighting: 21
Quality criterion - Name: Quality Criteria B: Testing / Weighting: 3.6
Quality criterion - Name: Quality Criteria C: Engaging with Customers / Weighting: 9.8
Quality criterion - Name: Quality Criteria D: Data Integrity / Weighting: 8.4
Quality criterion - Name: Quality Criteria E: IT / Weighting: 5.2
Quality criterion - Name: Quality Criteria F: Red Flags/Safeguarding / Weighting: 2
Quality criterion - Name: Quality Criteria G: Social Value and Sustainability / Weighting: 10
Cost criterion - Name: To / Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
4 x 12 month optional extensions. These extensions are optional to Stonewater.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Listed within documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 February 2024
Local time
12:00pm
Place
Online via the Delta Portal
Information about authorised persons and opening procedure
Members of the Stonewater Procurement Department
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Upon the expiry of this contract, which is an initial 12 month contract, with 4 x 12 month optional extensions.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Industry-specific-software-development-services./CD77K344CU" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Industry-specific-software-development-services./CD77K344CU
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/CD77K344CU" target="_blank">https://www.delta-esourcing.com/respond/CD77K344CU
GO Reference: GO-2024112-PRO-24948016
six.4) Procedures for review
six.4.1) Review body
His Majesty's High Court of Justice
Strand, London
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Jephson Housing Association Group
Unit 12, Narrowboat Way
Brierley Hill
DY5 1UF
Telephone
+44 1384471065
Country
United Kingdom