Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.1) Name and addresses
Cannock Chase District Council
Cannock
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
one.1) Name and addresses
South Staffordshire Council
Codsall
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
one.1) Name and addresses
Stafford Borough Council
Stafford
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login#
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2926 Framework Agreement for Asbestos Surveys and Air Monitoring
Reference number
DN1445
two.1.2) Main CPV code
- 90650000 - Asbestos removal services
two.1.3) Type of contract
Services
two.1.4) Short description
This Framework is for the provision of refurbishment and demolition asbestos surveys, management surveys and air monitoring including emergency response, four stage clearance testing and ad-hoc bulk sampling for asbestos materials.
Services detailed in the specifications must be carried out in accordance with the Law and in particular (without prejudice to the generality of the foregoing).
two.1.5) Estimated total value
Value excluding VAT: £1,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Asbestos Surveys and Air Monitoring - Commercial
Lot No
1
two.2.2) Additional CPV code(s)
- 45262660 - Asbestos-removal work
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
This lot is for the provision of refurbishment and demolition asbestos surveys, management surveys and air monitoring including emergency response, four stage clearance testing and ad-hoc bulk sampling for asbestos materials in commercial properties
Please note where there is any reference to a specific “branded” name of a product, service, and accreditation etc. the County Council welcomes the provision of a fully equivalent substitute.
From the Commencement Date and for the full Term (including extensions) of the Framework Agreement and Customer contracts, Providers shall ensure that they are members of a 3rd party accrediting body (e.g., Constructionline at a ‘Silver’ level of membership, or equivalent): -
• which continually and successfully fulfils the requirements of assessing the Provider against the Core modules (C1 to C4 inclusive) of the latest Publicly Available Specification (‘PAS’) 91 pre-qualification and be able to evidence independent re-validation of these modules when requested annually by the Customer and
• must allow the facility for Providers to upload their insurance certificates and the accrediting bodies must provide the service to validate these on a rolling basis.
Where the accrediting body requires a membership based on category or type of work, the Provider must be aligned to the category of work under this Framework Agreement.
From the Commencement Date and for the full Term (including extensions) of the Framework Agreement and Customer contracts, all Providers shall be accredited and hold a current and valid health and safety accreditation (e.g., CHAS or equivalent) in line with the SSIP core criteria and be able to evidence independent re-validation of these modules when requested annually by the Customer.
County Council customers may utilise its services under the Local Authorities (Goods and Services) (Public Bodies) Order 1975. Staffordshire Authority may allow this Agreement to be used by or on behalf of other UK public sector non-profit bodies. These will include Central Government Departments and their Agencies, NHS Bodies, Local Authorities, Police and Emergency Services, and Metropolitan/District Authority’s Educational Establishments, Utilities, Registered Charities, Universities/Colleges, Police, Fire and a large number of charitable organisations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2025
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 1st June 2025 to 31st May 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by 1st June 2025 to 31st May 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Asbestos Surveys and Air Monitoring - Residential Properties
Lot No
2
two.2.2) Additional CPV code(s)
- 45262660 - Asbestos-removal work
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
The purpose of this lot is to assist Cannock Chase Council (the Council) in the management of asbestos containing materials within its housing stock and when required to provide occasional assistance with managing the asbestos within non-housing premises owned by the Council thus enabling the Council to uphold its legal requirements and responsibilities as duty holder under the Control of Asbestos Regulations.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2023
End date
31 May 2025
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 1st June 2025 to 31st May 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend by 1st June 2025 to 31st May 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 February 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This is an electronic tender. All submissions must be made via the formal Contracting
Authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message
facility on the Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please
contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to
commercial.team@staffordshire.gov.uk
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Stafford
laura.kendall@staffordshire.gov.uk
Country
United Kingdom