Section one: Contracting authority/entity
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.ed.ac.uk/schools-departments/procurement/supplying
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Painting and Decorating MTC Contract
Reference number
EC0584
two.1.2) Main CPV code
- 45442100 - Painting work
two.1.3) Type of contract
Works
two.2) Description
two.2.2) Additional CPV code(s)
- 45442100 - Painting work
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement at the time of conclusion of the contract:
Painting and Decorating services, both internal and external across the University estate across five geographical areas.
Due to the current coronavirus COVID-19 outbreak, we are calling on SPPN 4/2020, clause 20 and Annex C: Modification of OJEU value contracts and Regulation 72 (1) (c) Unforeseen Circumstances to extend this agreement by a further 12 months. The modification does not change the overall nature of the contract.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
In the case of framework agreements, provide justification for any duration exceeding 4 years
This is a genuine emergency; COVID-19 situation and not something the UoE could have predicted.The COVID-19 situation has halted an existing competitive tender exercise from progressing through to completion, as resources are having to be diverted to deal with COVID-19 consequences, managing the Estate during the pandemic and priority is being given to Business Critical area.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2013/S 098-167616
Section five. Award of contract/concession
Contract No
EC0584
Title
Painting and Decorating MTC Contract
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
24 September 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
J S McColl Painting Contractors Ltd
157 Queen Margaret Drive
Glasgow
G20 8XU
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Dumbreck Decorators
42 Loanbank Quadrant
Glasgow
G51 3HZ
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
MACKAY DECORATORS PERTH LTD
1 RIVERSIDE, PERTH
PERTH
PH2 7TR
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Bell Decorating Group Limited
Bell Business Park, Rochsolloch Road
Airdrie
ML6 9BG
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
GWS Decorators Ltd
29/6 Duke Street
Edinburgh
EH6 8HH
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £543,250
Section six. Complementary information
six.3) Additional information
Contract extended 01.10.2020 to 30.09.2021
(SC Ref:641482)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street,
Edinburgh,
EH1 1LB
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45442100 - Painting work
seven.1.3) Place of performance
NUTS code
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
seven.1.4) Description of the procurement:
Painting and Decorating services, both internal and external across the University estate. The contract includes for the provision of all scaffolding and access equipment required for carrying out the works. The contract is broken down into 5 geographical areas.
Due to the current coronavirus COVID-19 outbreak, we are calling on SPPN 4/2020, clause 20 and Annex C: Modification of OJEU value contracts and Regulation 72 (1) (c) Unforeseen Circumstances to extend this agreement by a further 12 months. The modification does not change the overall nature of the contract and the value .
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
In the case of framework agreements, provide justification for any duration exceeding 4 years:
This is a genuine emergency; COVID-19 situation and not something the UoE could have predicted. The COVID-19 situation has halted an existing competitive tender exercise from progressing through to completion, as resources are having to be diverted to deal with COVID-19 consequences, managing the Estate during the pandemic and priority is being given to Business Critical areas.
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£543,250
seven.1.7) Name and address of the contractor/concessionaire
J S McColl Painting Contractors Ltd
157 Queen Margaret Drive
Glasgow
G20 8XU
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Dumbreck Decorators
42 Loanbank Quadrant
Glasgow
G51 3HZ
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
MACKAY DECORATORS PERTH LTD
1 RIVERSIDE, PERTH
PERTH
PH2 7TR
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Bell Decorating Group Limited
Bell Business Park, Rochsolloch Road
Airdrie
ML6 9BG
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
GWS Decorators Ltd
29/6 Duke Street
Edinburgh
EH6 8HH
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Twelve month extension.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The University of Edinburgh (UoE) are reacting to a current situation that is a genuine emergency; COVID-19 situation and not something the UoE could have predicted.
The COVID-19 situation has halted an existing competitive tender exercise from progressing through to completion, as resources are having to be diverted to deal with COVID-19 consequences, managing the Estate during the pandemic and priority is being given to Business Critical areas.
If COVID-19 restrictions were to be lifted in the coming weeks, there is no time to run an accelerated procurement under the restricted procedures and award a framework agreement or single supplier contract prior to contract expiry.
Allow for some form of stability in the market place and offer additional time for the supply market, including SME’s to be in the best possible position to respond to our tender documentation when we go out to market in 2021.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £3,485,850
Total contract value after the modifications
Value excluding VAT: £4,029,100