Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Nicole Sherry
nicole.sherry@edinburgh.gov.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Transportation of Food Containers
Reference number
CT1054
two.1.2) Main CPV code
- 55520000 - Catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Framework Agreement for the Transport of Food Containers to schools, nurseries and lunch clubs within the Edinburgh catchment area.
two.1.5) Estimated total value
Value excluding VAT: £1,875,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Combination of lots
two.2) Description
two.2.1) Title
North East Locality
Lot No
1
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
- 55320000 - Meal-serving services
- 55520000 - Catering services
- 60100000 - Road transport services
- 60112000 - Public road transport services
- 34130000 - Motor vehicles for the transport of goods
- 55523000 - Catering services for other enterprises or other institutions
- 55522000 - Catering services for transport enterprises
- 15894210 - School meals
- 55521100 - Meals-on-wheels services
- 55521200 - Meal delivery service
- 64120000 - Courier services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The City of Edinburgh Council (the Council) has a statutory duty to provide a hot meal to those children entitled to a free meal. The service is administered by the Council’s Facilities Management Catering Services (FMCS). The City of Council intends to establish a Framework Agreement for the purpose of transportation of food containers within the Edinburgh catchment area. The successful tenderer(s) will be required to collect containers from a finishing kitchen and deliver them to schools, nurseries and lunch clubs within the locality boundary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The City of Edinburgh Council reserves the option to extend for up to a further twelve month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South East Locality
Lot No
2
two.2.2) Additional CPV code(s)
- 34130000 - Motor vehicles for the transport of goods
- 60000000 - Transport services (excl. Waste transport)
- 55524000 - School catering services
- 55320000 - Meal-serving services
- 55520000 - Catering services
- 60100000 - Road transport services
- 60112000 - Public road transport services
- 55523000 - Catering services for other enterprises or other institutions
- 15894210 - School meals
- 55521100 - Meals-on-wheels services
- 64120000 - Courier services
- 55521200 - Meal delivery service
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The City of Edinburgh Council (the Council) has a statutory duty to provide a hot meal to those children entitled to a free meal. The service is administered by the Council’s Facilities Management Catering Services (FMCS). The City of Council intends to establish a Framework Agreement for the purpose of transportation of food containers within the Edinburgh catchment area. The successful tenderer(s) will be required to collect containers from a finishing kitchen and deliver them to schools, nurseries and lunch clubs within the locality boundary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The City of Edinburgh Council reserves the option to extend for up to a further twelve month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South West Locality
Lot No
3
two.2.2) Additional CPV code(s)
- 34130000 - Motor vehicles for the transport of goods
- 60000000 - Transport services (excl. Waste transport)
- 55524000 - School catering services
- 55320000 - Meal-serving services
- 55520000 - Catering services
- 60100000 - Road transport services
- 60112000 - Public road transport services
- 55523000 - Catering services for other enterprises or other institutions
- 55522000 - Catering services for transport enterprises
- 15894210 - School meals
- 55521100 - Meals-on-wheels services
- 55521200 - Meal delivery service
- 64120000 - Courier services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The City of Edinburgh Council (the Council) has a statutory duty to provide a hot meal to those children entitled to a free meal. The service is administered by the Council’s Facilities Management Catering Services (FMCS). The City of Council intends to establish a Framework Agreement for the purpose of transportation of food containers within the Edinburgh catchment area. The successful tenderer(s) will be required to collect containers from a finishing kitchen and deliver them to schools, nurseries and lunch clubs within the locality boundary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The City of Edinburgh Council reserves the option to extend for up to a further twelve month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
North West Locality
Lot No
4
two.2.2) Additional CPV code(s)
- 34130000 - Motor vehicles for the transport of goods
- 60000000 - Transport services (excl. Waste transport)
- 55524000 - School catering services
- 55320000 - Meal-serving services
- 55520000 - Catering services
- 60100000 - Road transport services
- 60112000 - Public road transport services
- 55523000 - Catering services for other enterprises or other institutions
- 15894210 - School meals
- 55521100 - Meals-on-wheels services
- 55521200 - Meal delivery service
- 64120000 - Courier services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
Edinburgh
two.2.4) Description of the procurement
The City of Edinburgh Council (the Council) has a statutory duty to provide a hot meal to those children entitled to a free meal. The service is administered by the Council’s Facilities Management Catering Services (FMCS). The City of Council intends to establish a Framework Agreement for the purpose of transportation of food containers within the Edinburgh catchment area. The successful tenderer(s) will be required to collect containers from a finishing kitchen and deliver them to schools, nurseries and lunch clubs within the locality boundary.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The City of Edinburgh Council reserves the option to extend for up to a further twelve month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Drivers employed in the delivery of this service hold a full driving licence for the class of vehicle used to transport the food containers.
three.1.2) Economic and financial standing
List and brief description of selection criteria
This section refers to Section B of Part IV of the SPD (Scotland)
Minimum level(s) of standards possibly required
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of GBP 115,000 for the last two financial years for each locality the Contractor bids for. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:
Current ratio for Current Year: 1.10
Current ratio for Prior Year: 1.10
The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.20. Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.
If the Contractor is bidding for more than one Locality, then the turnover requirement is the sum of the turnover amounts for all Localities applied for. However, the current ratio remains at 1.10 irrespective of the number of Localities applied for.
Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
(a) Public Liability Insurance with a limit of indemnity of not less than GBP 10,000,000 in relation to any one claim or series of claims;
(b) Employer's Liability Insurance with a limit of indemnity of not less than GBP 5,000,000 or such higher amount as may be in accordance with any legal requirement for the time being in force in relation to any one claim or series of claims;
(c) Professional Indemnity Insurance with a limit of indemnity of not less than GBP 5,000,000 in relation to any one claim or series of claims and shall ensure that all professional consultants or Sub-Contractors involved in the provision of the Services hold and maintain appropriate cover;
(d) Motor Vehicle Insurance with third party cover with a limit of indemnity of not less than GBP 5,000,000 in relation to any one claim or series of claims
Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 022-190063
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 February 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 1 April 2026
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at senior level within the organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the bidder from the competition.
To improve air quality in the city and reduce harmful emissions, the Council has implemented a Low Emission Zone (LEZ) scheme. The LEZ is in the city centre and includes all vehicle types (excluding motorcycle, mopeds and nationally exempted vehicles). Petrol vehicles must be a minimum of Euro 4 standard and diesel vehicles must be minimum of Euro 6 standard. Vehicles that do not meet the minimum emissions standard will receive a Penalty Charge Notice (fine). A two-year grace period is in place and fines will not be issued until enforcement begins on 1 June 2024.
Contractors should work towards their entire fleet becoming zero emission (for example by using electric vehicles - EVs), as soon as is practical, in support of the City’s 2030 net zero emissions target. The Contractor shall demonstrate that they have plans to progressively decarbonise their fleets to aim for a 100% sustainable fleet by 2030.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 23132. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
The successful Contractor(s) will be required to deliver Community Benefits in support of the Council's economic, social and environmental objectives. Please find further information in the documents attached.
(SC Ref:717747)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom