- Scope of the procurement
- Lot 1. Stair and Window Cleaning Contract 2021 - 2023 - Edinburgh Region
- Lot 2. Stair and Window Cleaning Contract 2021 - 2023 - Glasgow Region
- Lot 3. Stair and Window Cleaning Contract 2021 - 2023 - Lanarkshire
- Lot 4. Stair and Window Cleaning Contract 2021 - 2023 - Falkirk & Fife
Section one: Contracting authority
one.1) Name and addresses
Link Group
2c New Mart Road
Edinburgh
EH14 1RL
Contact
Mark Beetham
Telephone
+44 3303030124
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12842
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Stair and Window Cleaning Contract 2021 - 2023
two.1.2) Main CPV code
- 90911000 - Accommodation, building and window cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Stair and window cleaning services to the communal areas within rented and sheltered accommodation across Scotland. This is a 2 year contract with an option for plus 1 + 1 year if both parties agree to continue.
two.1.5) Estimated total value
Value excluding VAT: £828,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Stair and Window Cleaning Contract 2021 - 2023 - Edinburgh Region
Lot No
1
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
- UKM75 - Edinburgh, City of
- UKM91 - Scottish Borders
- UKM78 - West Lothian
two.2.4) Description of the procurement
Link Housing is a subsidiary of Link Group Ltd. Link Group Ltd and its subsidiaries (as detailed below) ("Link") is following a two-stage procedure to appoint a contractor to deliver a customer focussed stair and window cleaning contract for 2021 - 2023, with a possibility for further two individual twelve months extension as mutually agreed and subject to negotiations and contract performance (referred to “1+1” hereafter). Link can at their sole discretion extend the period of the contract by one year beyond the contract period stated and further one year thereafter. The contract will be extended for both year three and year four, dependant on both parties being in agreement to extend. The contract will be divided into four “Lots”. Lot 1 - Edinburgh region, Lot 2 - Glasgow region, Lot 3 - Falkirk & Fife region and Lot 4 - Lanarkshire region. Each region has approx. 200 property “blocks” that contain entrance corridors, stairs, landings, and windows. These “blocks” range in size and differing amounts of dwellings that use the common areas. Further details, addresses and property details will be issued as part of the second stage of the advertised contract.
two.2.5) Award criteria
Quality criterion - Name: 40 price 60 quality / Weighting: 60
Price - Weighting: 40 price 60 quality
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2021
End date
31 March 2023
This contract is subject to renewal
Yes
Description of renewals
2 + 1 + 1 year
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
Objective criteria for choosing the limited number of candidates:
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stair and Window Cleaning Contract 2021 - 2023 - Glasgow Region
Lot No
2
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
- UKM81 - East Dunbartonshire, West Dunbartonshire and Helensburgh & Lomond
- UKM82 - Glasgow City
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM94 - South Ayrshire
two.2.4) Description of the procurement
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
two.2.5) Award criteria
Quality criterion - Name: 40 price 60 quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2021
End date
31 March 2023
This contract is subject to renewal
Yes
Description of renewals
2 + 1 + 1
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
Objective criteria for choosing the limited number of candidates:
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stair and Window Cleaning Contract 2021 - 2023 - Lanarkshire
Lot No
3
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM95 - South Lanarkshire
two.2.4) Description of the procurement
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
two.2.5) Award criteria
Quality criterion - Name: 40 price 60 quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2021
End date
31 March 2023
This contract is subject to renewal
Yes
Description of renewals
2 + 1 + 1
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
Objective criteria for choosing the limited number of candidates:
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stair and Window Cleaning Contract 2021 - 2023 - Falkirk & Fife
Lot No
4
two.2.2) Additional CPV code(s)
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UKM76 - Falkirk
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
two.2.5) Award criteria
Quality criterion - Name: 40 price 60 quality / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2021
End date
31 March 2023
This contract is subject to renewal
Yes
Description of renewals
2 + 1 + 1
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 6
Objective criteria for choosing the limited number of candidates:
The SPDs will be marked by a panel of officers from Link with the information being used in the following ways. As indicated below, after review of the SPDs, Link will only select organisations who score more than 70 marks and a maximum of six per “Lot” by attributing scores to certain questions or through exclusion. A maximum of six candidates who receive the highest scores will be invited to tender per “Lot”.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated withing supplied documentation.
Member of the BICSc
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
Bidders should provide turnover for the last three years. The Bidders annual turnover must be twice the estimated annual value of the contract (125,000 GBP per lot per annum)
Employer’s (Compulsory) Liability Insurance: 5,000,000.00 GBP
Public Liability Insurance: 5,000,000.00 GBP
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Customer Satisfaction - %age satisfaction through satisfaction survey - >95%
Adherence to programme - Variance in days - + / - 3 days
Quality of work In accordance with specification Comparison with specification - 100%
Waste management - %age of waste recycled - 80% or above
Safety To maximise health and safety - Number of recordable incidents - Zero
Costs - Variation of Accepted Tender to agreed Final Account - On or below cost
Complaints - All complaints resolved or reasonable action taken - Within 5 or 20 working days of complaint being received - 100%
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 February 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
22 February 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=640493.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Link Group Ltd requires the successful contractor to deliver community benefit as part of the delivery of the works. These targets are mandatory and must be delivered by the successful supplier. Each Tenderer is required to provide contact details for the person/s responsible for community benefit and an Employment and Skills Plan (ESP) outlining when and how these community benefits will be delivered.
(SC Ref:640493)
six.4) Procedures for review
six.4.1) Review body
Falkirk Sherriff Court
Sheriff Court House, Main Street, Camelon
Falkirk
FK1 4AR
Telephone
+44 1324620822
Country
United Kingdom