Scope
Reference
Project 1623 Scan4Safety
Description
This procurement is in relation to managing high-risk medical devices and healthcare consumables across the supply chain, in-trust inventory management and point-of-care services which are crucial for enhancing patient safety, supply chain resilience, clinical productivity, and cost efficiency.
NHS Supply Chain is inviting interactions with qualified supplier organisations capable of delivering these services as part of the tender process. The tender will establish a framework agreement encompassing the following service requirements:
-Inventory Management Systems
-Point-of-Care Scanning Systems
-Hardware and devices supporting inventory management and point-of-care scanning
These categories have been separated into four lots:
Lot 1: Inventory Management Systems (IMS)
Lot 2: Point-of-Care Scanning Systems (PoC)
Lot 3: IMS & PoC Systems Combined
Lot 4: Hardware and devices supporting inventory management and point-of-care scanning
Suppliers are expected to contribute to the development of final requirements based on their ability to deliver one, two, or all of these services. They may bid for individual Lots or any combination thereof, with no restrictions. Each Lot will be evaluated independently, and inclusion in the framework will be awarded accordingly.
Commercial tool
Establishes a framework
Total value (estimated)
- £200,000,000 excluding VAT
- £240,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 March 2026 to 26 March 2030
- 4 years
Main procurement category
Services
Contract locations
- UK - United Kingdom
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Inventory Management Systems (IMS)
Description
A system is required to oversee and manage inventory stock levels to ensure the right products are available at the right time, in the right quantity, and at the right location. The system will streamline processes to track goods from point of order to point of use. It will include stock tracking with near real-time visibility of inventory levels across multiple locations and support demand forecasting and order management to prevent stockouts and overstocking. The system will provide analytics and forecasting of historical data to predict future demand and optimise inventory levels with the capability to integrate with other platforms.
Lot value (estimated)
- £200,000,000 excluding VAT
- £240,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 48430000 - Inventory management software package
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 72227000 - Software integration consultancy services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Point-of-Care Scanning Systems (PoC)
Description
A system is required to enable the electronic capture of digital, typically barcoded, information at the point of care and/or consumption or use, typically (but not limited to) products, people, places and processes (process can include care, treatment, surgical or other interventional procedures planned, performed and/or cancelled and should allow for capture of multiple processes within one care episode). This will enable accurate identification and traceability, facilitating safer care and more efficient use of clinical resource.
Lot value (estimated)
- £200,000,000 excluding VAT
- £240,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 48430000 - Inventory management software package
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 72227000 - Software integration consultancy services
- 30216110 - Scanners for computer use
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. IMS & PoC Systems Combined
Description
A single system is required that can deliver the functionality described above in Lots 1 and 2.
Lot value (estimated)
- £200,000,000 excluding VAT
- £240,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 48430000 - Inventory management software package
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 72227000 - Software integration consultancy services
- 30216110 - Scanners for computer use
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Hardware and devices supporting inventory management and point-of-care scanning
Description
Portable electronic handheld devices are required that can capture and convert physical data, typically barcodes, into digital information. These will be used for inventory management and point of care scanning purposes.
Lot value (estimated)
- £200,000,000 excluding VAT
- £240,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 30216130 - Barcode readers
- 30216110 - Scanners for computer use
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Framework operation description
Further Competition - available for all Lots - a call-off award following a mini-competition to which all Suppliers within the relevant Lot who are capable of providing the relevant Goods/Services will be invited.
Direct award (Lot 4 only) (Award Without Competition under the Procurement Act): the Buyer may directly award a Call Off Order to the Supplier with the best price capable of meeting all the requirements of the call off requirement.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Any NHS Trust
Any other NHS Entity
Any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or
Any private sctor entity active in the UK healthcare sector
Participation
Particular suitability
Lot 1. Inventory Management Systems (IMS)
Lot 2. Point-of-Care Scanning Systems (PoC)
Lot 3. IMS & PoC Systems Combined
Lot 4. Hardware and devices supporting inventory management and point-of-care scanning
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 January 2026, 3:00pm
Tender submission deadline
11 February 2026, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 60% |
| Commercial | Price | 30% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
SUPPLY CHAIN COORDINATION LIMITED
- Public Procurement Organisation Number: PLLH-1887-BMRL
Wellington House, 133-155 Waterloo Road
London
SE1 8UG
United Kingdom
Contact name: David Wickens
Email: indirectdatatechnology@Supplychain.nhs.uk
Website: https://www.supplychain.nhs.uk/
Region: UKI45 - Lambeth
Organisation type: Public authority - sub-central government