Section one: Contracting authority
one.1) Name and addresses
Southend East Community Academy Trust (SECAT) C/o SSC Partnership Limited
12 Nelson Street
Southend-on-Sea
SS1 1EF
procurement@sscpartnership.co.uk
Telephone
+44 1702333880
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
https://in-tendhost.co.uk/sscpartnership
Buyer's address
https://in-tendhost.co.uk/sscpartnership
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sscpartnership
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sscpartnership
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services Contract - Southend East Community Academy Trust (SECAT)
Reference number
SSC SECAT CLN 04_25
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
SSC Partnership an Agent of Southend East Community Trust (SECAT) are currently out to tender for the provision of cleaning services.Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project. Access at https://in-tendhost.co.uk/sscpartnershipThe deadline for submissions of the tender will be 10th February 2025.Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
SSC Partnership Limited, an Agent of Southend East Community Academy Trust (SECAT) are out to tender for the provision of cleaning services. The Trust will sign a contract with the successful Company for a period of 40 Months (3 Years and 4 months) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st April 2025.The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.The Tenderer shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.Tender submissions should clearly demonstrate:A thorough understanding of the Scope of WorkAbility to deliver the services required in line with all TUPE information, and have a flexible approachTechnical expertise and relevant experienceBest value for moneySuitability for the undertaking of the work.Procedures and practices which will be utilised to ensure quality and compliance with the specification.Arrangements will be made for Tenderers to visit the schools and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place the week commencing 20th January 2025. Tenderers should limit their attendance to two representatives. Tenderers will not be able to take photographs during site visits without the consent of the Client. Please register for the site visit through the correspondence functionality on the tendering portal (https://in-tendhost.co.uk/sscpartnership), including the name and roles of the representatives who will be attending by no later than 12 noon, 17th January 2025.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client.Tenders and all associated documents must be submitted electronically via the e tendering portal: https://in-tendhost.co.uk/sscpartnership. Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at support@in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.Cleaning will be required to the following Schools and Head Office within the Trust:Bournes Green Infant School, Burlescoombe Road, Southend-on-Sea SS1 3PSBournes Green Junior School, 6 Ladram Close, Southend-on-Sea SS1 3PXHinguar Primary and Nursery School, New Garrison Road, Shoeburyness, Southend SS3 9FERichmond Avenue Primary School, Richmond Avenue, Southend-on-Sea SS3 9LGSecat House, Delaware Road, Shoeburyness, Southend-on-Sea SS3 9NPShoeburyness High School, 79 Caulfield Road, Southend-on-Sea, SS3 9LLThorpedene Primary School, Delaware Road, Southend-on-Sea SS3 9NP
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
Yes
Description of renewals
The Client will sign a contract with the successful Company for a period of 40 Months (3 Years and 4 months) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st April 2025.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Full details are disclosed within the tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Full details are disclosed within the tender documentation including Key Performance Indicators.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 10 August 2025
four.2.7) Conditions for opening of tenders
Date
10 February 2025
Local time
12:01pm
Place
12 Nelson Street
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Southend East Community Academy Trust
Southend-on-Sea
SS3 9NP
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
A mandatory standstill period (prior to the award of contract) will provide information on the proposed decision to all Tenderer's that have participated within the process. The standstill period, which will be for a minimum period of 10 calendar days, provides time for unsuccessful Tenderer's to challenge the award decision, prior to the contract being entered into. Further details are enclosed within the tender documents. An economic operator that suffers, or risks suffering, loss or damage attributable to breach of duty under the Contracts Regulations may instigate proceedings.