Section one: Contracting authority
one.1) Name and addresses
Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
Contact
Mrs Tina Capewell
Telephone
+44 1782232952
Country
United Kingdom
NUTS code
UKG - WEST MIDLANDS (ENGLAND)
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Highway Condition Surveys - PGP/2020/980*
Reference number
DN461800
two.1.2) Main CPV code
- 71311210 - Highways consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
To undertake various conditional surveys on the highway network to inform the
Highway Authority of maintenance issues.
The Contract is primarily to be used by the Place, Growth & Prosperity Directorate to
undertake survey works on and off the highway. Stoke on Trent City Council is
seeking to appoint a UKPMS Accredited company to carry out a SCRIM survey,
SCANNER survey and MRM survey or equivalent.
This opportunity is being published by Stoke-on-Trent City Council.
The approximate value for Stoke-on-Trent City Council is £200k over the 4 year
framework period.
In addition, the City Council is making this framework available to all other relevant
Contracting Authorities in Staffordshire. It is proposed that the framework be open to
be accessed by the following public contracting authorities. (As such, the value
published is £1,000,000 – this is the projected approximate value, ie. £800k, for any
additional usage by other contracting authorities):
• Unitas Stoke-on-Trent Ltd;
• All local authorities (including unitary authorities) within the boundaries of
Staffordshire, Cheshire, Shropshire and Derbyshire:
http://geoportal.statistics.gov.uk/datasets/local-authority-districts-december-2016-
names-and-codes-in-the-united-kingdom/data
• All higher education establishments in Staffordshire, Cheshire, Shropshire and
Derbyshire:
https://www.hesa.ac.uk/support/providers
• All Further Education Colleges in Staffordshire, Cheshire, Shropshire and
Derbyshire:
http://findfe.com/searches.php?country=11 and http://findfe.com/searches.php?
country=16
• All social landlords with a principal headquarters in Staffordshire, Cheshire,
Shropshire and Derbyshire:
https://www.gov.uk/government/publications/current-registered-providers-of-socialhousing
The City Council will potentially manage the framework on behalf of a range of public
sector customers. To meet the cost of doing so, the Council will levy a fee equivalent
to 3% of the value of all invoices between suppliers and customers. Where an order is
in placed, the Council will invoice a supplier on a monthly basis (or quarterly where
the amounts involved are modest). It is therefore crucial that tenderers include and
allow for this 3% fee as part of their Commercial Response;
All of the above are defined as “Contracting Authorities” within the specification.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 71311210 - Highways consultancy services
two.2.3) Place of performance
NUTS codes
- UKG - WEST MIDLANDS (ENGLAND)
two.2.4) Description of the procurement
To undertake various conditional surveys on the highway network to inform the
Highway Authority of maintenance issues.
The Contract is primarily to be used by the Place, Growth & Prosperity Directorate to
undertake survey works on and off the highway. Stoke on Trent City Council is
seeking to appoint a UKPMS Accredited company to carry out a SCRIM survey,
SCANNER survey and MRM survey or equivalent.
This opportunity is being published by Stoke-on-Trent City Council.
The approximate value for Stoke-on-Trent City Council is £200k over the 4 year
framework period.
In addition, the City Council is making this framework available to all other relevant
Contracting Authorities in Staffordshire. It is proposed that the framework be open to
be accessed by the following public contracting authorities. (As such, the value
published is £1,000,000 – this is the projected approximate value, ie. £800k, for any
additional usage by other contracting authorities):
• Unitas Stoke-on-Trent Ltd;
• All local authorities (including unitary authorities) within the boundaries of
Staffordshire, Cheshire, Shropshire and Derbyshire:
http://geoportal.statistics.gov.uk/datasets/local-authority-districts-december-2016-
names-and-codes-in-the-united-kingdom/data
• All higher education establishments in Staffordshire, Cheshire, Shropshire and
Derbyshire:
https://www.hesa.ac.uk/support/providers
• All Further Education Colleges in Staffordshire, Cheshire, Shropshire and
Derbyshire:
http://findfe.com/searches.php?country=11 and http://findfe.com/searches.php?
country=16
• All social landlords with a principal headquarters in Staffordshire, Cheshire,
Shropshire and Derbyshire:
https://www.gov.uk/government/publications/current-registered-providers-of-socialhousing
The City Council will potentially manage the framework on behalf of a range of public
sector customers. To meet the cost of doing so, the Council will levy a fee equivalent
to 3% of the value of all invoices between suppliers and customers. Where an order is
in placed, the Council will invoice a supplier on a monthly basis (or quarterly where
the amounts involved are modest). It is therefore crucial that tenderers include and
allow for this 3% fee as part of their Commercial Response;
All of the above are defined as “Contracting Authorities” within the specification.
two.2.5) Award criteria
Quality criterion - Name: Programme of works / Weighting: 9
Quality criterion - Name: Communication / Weighting: 7
Quality criterion - Name: Data compatibility / Weighting: 8
Quality criterion - Name: Guidance Documentation / Weighting: 9
Quality criterion - Name: Financial reporting / Weighting: 7
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 178-431079
Section five. Award of contract
Title
Highways Condition Surveys
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 January 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ginger LEHMANN Ltd
Leamington Spa
Country
United Kingdom
NUTS code
- UKG - WEST MIDLANDS (ENGLAND)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Stoke on Trent City Council
Stoke on Trent
Telephone
+44 1782232952
Country
United Kingdom