Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Tipping Street
STAFFORD
ST162DH
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Telephone
+44 1785854656
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login#
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework Agreement for Security Services
Reference number
IA3471
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
Staffordshire County Council is procuring a Framework for the provision of Security Services and any additional associated services including Static & Mobile guarding, unoccupied buildings, open & lock provisions and key holding services for Staffordshire County Council establishments.
The Framework Agreement is to satisfy the security requirements of the SCC portfolio and to future proof services during the contract term due to changing requirements and a changing portfolio. The services to be included are: -
• Mobile patrol security cover
• Provide Open and Lock up services and External and Internal Patrolling
• Alarm activation and emergency response as required
• Control access to the premises out of normal office hours
• CCTV Monitoring
• Static Guarding
• Office Building and Reception Security
More detailed information is provided in each specification for each lot.
two.1.5) Estimated total value
Value excluding VAT: £2,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Static Security Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79713000 - Guard services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
To provide Static Guarding for Staffordshire Place 1 (SP1) and Staffordshire Place 2 (SP2) buildings, with flexibility to extend to other sites within the SCC portfolio.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £480,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2029
This contract is subject to renewal
Yes
Description of renewals
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2) Description
two.2.1) Title
Mobile Security Services (North)
Lot No
2
two.2.2) Additional CPV code(s)
- 79713000 - Guard services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
North of Staffordshire
two.2.4) Description of the procurement
To provide mobile patrol security cover to the listed sites in the North of Staffordshire to deter unauthorised entry, trespass, theft, vandalism and damage, loss through negligence, fire, flood and breaches of Health and Safety or confidentiality.
To provide open and lock up services and external and internal patrolling where required.
Alarm activation and emergency response as required with flexibility to extend to other sites within the Staffordshire County Council (SCC) portfolio,
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2029
This contract is subject to renewal
Yes
Description of renewals
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2) Description
two.2.1) Title
Mobile Security Services (South)
Lot No
3
two.2.2) Additional CPV code(s)
- 79713000 - Guard services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
South of Staffordshire
two.2.4) Description of the procurement
To provide mobile patrol security cover to sites in the South of Staffordshire to deter unauthorised entry, trespass, theft, vandalism and damage, loss through negligence, fire, flood and breaches of Health and Safety or confidentiality. To provide open and lock up services and external and internal patrolling where required. Alarm activation and emergency response as required with flexibility to extend to other sites within the Staffordshire County Council (SCC) portfolio
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
7 July 2025
End date
30 June 2029
This contract is subject to renewal
Yes
Description of renewals
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2) Description
two.2.1) Title
Key Holding & Call Out Services
Lot No
4
two.2.2) Additional CPV code(s)
- 79713000 - Guard services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
To provide a key holding and call out service for any Staffordshire County Council premises who wish to use this service. The premises are situated at various locations throughout the County of Staffordshire.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2029
This contract is subject to renewal
Yes
Description of renewals
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2) Description
two.2.1) Title
Unoccupied Buildings Security
Lot No
5
two.2.2) Additional CPV code(s)
- 35121000 - Security equipment
- 79713000 - Guard services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
To provide a full and varied range of high quality security options for Staffordshire County Council's properties which are situated at various locations throughout the County of Staffordshire, as and when required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £80,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2025
End date
30 June 2029
This contract is subject to renewal
Yes
Description of renewals
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Agreement term will be from 1st July 2025 to 30th June 2027, with an additional option to extend by two years from 1st July 2027 to 30th June 2029.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations who apply for the tender must ensure that they and their staff are SIA approved
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 February 2025
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Stafford
Country
United Kingdom