Section one: Contracting authority
one.1) Name and addresses
Office of the Surrey Police and Crime Commissioner
PO Box 412, Guildford, Surrey
Guildford
GU3 1YJ
Contact
Paige Ward
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
National registration number
N/A
Internet address(es)
Main address
https://www.surrey-pcc.gov.uk/
one.1) Name and addresses
Office of the Sussex Police and Crime Commissioner
Lewes
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
https://www.sussex-pcc.gov.uk/
one.2) Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law
This is a joint contract under the PCC for Surrey and the PCC for Sussex.
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Joint Legal Services
Reference number
JPS1405
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) has appointed a suitable Successful Tenderer for the Provision of Legal Services via the Light Touch Regime under the Public Contracts Regulations 2015. The PCC for Surrey is acting as lead force for a Contract Agreement for Surrey Police, Sussex Police, the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex (“the Participating Organisations” and “Participating Organisation” shall mean any one of them as applicable).
The Contract Term shall be for 5 years with the option to extend the Contract by 2 additional 12 month increments, making the maximum possible Contract Term 7 years. The option to extend the Contract shall be at the sole discretion of the PCC for Surrey.
The commencement date for this contract will be 01/04/24.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £1 / Highest offer: £28,963,993.71 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 79110000 - Legal advisory and representation services
- 79111000 - Legal advisory services
- 79112000 - Legal representation services
- 79140000 - Legal advisory and information services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Guildford
two.2.4) Description of the procurement
The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) has appointed a suitable Successful Tenderer for the Provision of Legal Services via the Light Touch Regime under the Public Contracts Regulations 2015. The PCC for Surrey is acting as lead force for a Contract Agreement for Surrey Police, Sussex Police, the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex (“the Participating Organisations” and “Participating Organisation” shall mean any one of them as applicable).
The Contract Term shall be for 5 years with the option to extend the Contract by 2 additional 12 month increments, making the maximum possible Contract Term 7 years. The option to extend the Contract shall be at the sole discretion of the PCC for Surrey.
two.2.5) Award criteria
Quality criterion - Name: Compliance with statement of requirement / Weighting: 55%
Quality criterion - Name: Response to information in technical questionnaire / Weighting: 15%
Price - Weighting: 30%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-027746
Section five. Award of contract
Contract No
1
Title
Joint Legal Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 January 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
WEIGHTMANS LLP
Liverpool
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
OC326117
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £1 / Highest offer: £28,963,993.71 taken into consideration
Section six. Complementary information
six.3) Additional information
This is a contract for the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex. The total value of the contract has been estimated using historic spend and rates provided by Weightmans LLP as part of their tender as well an additional contingency on top with expected increase in service use.
The value can be broken down as follows:
The Police and Crime Commissioner for Surrey: £14,594,522.78
The Police and Crime Commissioner for Sussex: £14,369,440.93
These values are for the maximum term of contract: 5 year initial period with an additional 2 x 12 month extensions.
six.4) Procedures for review
six.4.1) Review body
Police and Crime Commissioner for Surrey
Guildford
Country
United Kingdom