Section one: Contracting authority
one.1) Name and addresses
Leicestershire County Council
County Hall, Leicester Road, Glenfield
Leicester
LE3 8RA
Contact
Children & Family Services Commissioning Service
CFSCommissioningSupport@leics.gov.uk
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
https://www.eastmidstenders.org/index.html
Buyer's address
https://www.eastmidstenders.org/index.html
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=d1cede75-019d-ef11-8132-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=d1cede75-019d-ef11-8132-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Short Breaks (Play & Leisure) and Domiciliary Care Services for Children with Disabilities Framework
Reference number
DN750998
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Leicestershire County Council is conducting a procurement to establish a Framework Agreement in accordance with the Light-Touch Regime requirements of the Public Contracts Regulations 2015 (SI 2015/102) (PCR 2015) for the purpose of procuring service providers to deliver services with regards to Short Breaks (Play & Leisure) and Domiciliary Care for Children with Disabilities.
The requirement will be broken down into lots as described below.
Lot 1 - Short Breaks (Play & Leisure): Short breaks provide opportunities for disabled children and young people to spend time away from their parents and carers, with friends and peers, for positive opportunities. They are intended to promote their positive mental health and emotional well-being. Short Breaks normally occur on a regular and planned basis and should be part of an integrated programme of support which is regularly reviewed. Emergency Short Break provision will need to be provided from time to time.
Lot 2 - Domiciliary Care
Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling etc.). The service can only be provided following an assessment of need and if certain thresholds are met. This service is not exclusively for disabled children and young people although they make up the vast majority of service users. The framework covers two broad areas of domiciliary care - domestic tasks and sitting services.
It is anticipated multiple Providers will be awarded on to each lot.
It is intended that the Framework will commence on 01/04/2025 and that it will be in place for an initial period of one year ending 31/03/2026. There are three options to extend the framework in 12 month increments to a maximum end date of 31/03/2029.
The Framework will be subject to review and re-opening. The Framework will be re-opened when the Council believes that reopening competition would be beneficial in terms of meeting demand and ensuring the framework is fit for purpose. This could be on an annual basis, to align with the framework’s anniversary, and/or at any other time the Council deems necessary.
two.1.5) Estimated total value
Value excluding VAT: £2,440,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Short Breaks (Play & Leisure)
Lot No
1
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
Short Breaks (Play & Leisure) provide opportunities for disabled children and young people to spend time away from their parents and carers, with friends and peers, for positive opportunities. They are intended to promote their positive mental health and emotional well-being. Short Breaks normally occur on a regular and planned basis and should be part of an integrated programme of support which is regularly reviewed. Emergency Short Break provision will need to be provided from time to time.
The estimated Lot 1 annual value is £378,000
It is anticipated that all tenderers that meet the award criteria and quality threshold set out in the tender documents will be accepted onto this lot. Services will then be called-off as and when required by Leicestershire County Council following the call-off procedure described within the service specification.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £1,512,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
It is intended that the Framework will commence on 01/04/2025 and that it will be in place for an initial period of 12 months ending 31/03/2026. There are three options to extend the framework in 12 month increments with a maximum end date of 31/03/2029.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Domiciliary Care
Lot No
2
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
Domiciliary care is a statutory service that the Council has a duty to provide and it relates to the provision of care and support to children and families in their own home (e.g. personal care, meal preparation, moving and handling etc.). The service can only be provided following an assessment of need and if certain thresholds are met. This service is not exclusively for disabled children and young people although they make up the vast majority of service users. The framework covers two broad areas of domiciliary care - domestic tasks and sitting services.
The estimated Lot 2 annual value is £232,000
It is anticipated that all tenderers that meet the award criteria and quality threshold set out in the tender documents will be accepted onto this lot. Services will then be called-off as and when required by Leicestershire County Council following the call-off procedure described within the service specification.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.6) Estimated value
Value excluding VAT: £928,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
It is intended that the Framework will commence on 01/04/2025 and that it will be in place for an initial period of 12 months ending 31/03/2026. There are three options to extend the framework in 12 month increments with a maximum end date of 31/03/2029.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 February 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 February 2025
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Tenderers should note that final submissions must be made only via the “East Midlands Tenders” e-tendering portal, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. All documents pertaining to this opportunity will be available for download via the portal. Please ensure you are able to download all files after accessing the portal. If you have any query regarding the content or require further information, please use the message tool
provided within the portal. If you experience any problems with registration or expression of interest on the portal, please contact ProContractSuppliers@proactis.com
The Council will be holding a Provider Event via Microsoft Teams. The provisional date for the event is 20th January 2025 at a time to be confirmed. There will be an opportunity to hear from the Council about the contract requirements and the procurement process. It will also offer an opportunity to ask questions.
Details on how to register to attend the event are provided in the tender documents. The final date and time will be confirmed via the messaging facility on the portal
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
London
WC2A
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to Tenderers. LCC will ensure information on the award of the contract is communicated to all Tenderers. Tenderers who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant/ tenderer was unsuccessful.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into the Court may order the setting aside of the award decision or order for any document to be amended.
The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.