Section one: Contracting authority
one.1) Name and addresses
Kent County Council (t/a KCS)
Head Office, 1 Abbey Wood Group, Kings Hill
West Malling
ME19 4YT
Contact
Mr Ian Day
Telephone
+44 1622236697
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
http://www.commercialservices.org.uk
Buyer's address
http://www.commercialservices.org.uk
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Education Management Systems _ Y20024
Reference number
DN520185
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Framework Agreement covers the provision and installation of a full range of Education Management Systems. Education Management Systems provide establishments with the tools for the collection and management of data, providing efficient reporting and a means to communicate effective to all stakeholders with access anytime, anywhere. To manage data and resources efficiently, streamlining processes and providing workflows to improve the learning environment. Systems provided must have the ability to support individual and multigroup establishments of all sizes.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
The Framework Agreement covers the provision and installation of a full range of Education Management Systems. Education Management Systems provide establishments with the tools for the collection and management of data, providing efficient reporting and a means to communicate effective to all stakeholders with access anytime, anywhere. To manage data and resources efficiently, streamlining processes and providing workflows to improve the learning environment. Systems provided must have the ability to support individual and multigroup establishments of all sizes. Indicative requirements include, but are not limited to, the following applications:
Indicative requirements include, but are not limited to, the following applications:
Analytics
Asset management
Attendance registers
Behaviour management
Billing
Budget planning
Clubs & trips
Diner
Document management
Financial management
Fund manager
General ledger
HR & payroll
Incident reporting
Income management
Lesson monitoring
Library
Parental communication
Personnel management
Progress tracking
Purchasing
Registration and admissions
Reporting data
Safeguarding
Salary projections
Special educational needs (SEN)
Student assessment management
Student options
Timetable management
Suppliers must have the capability to provide a wide range of Education Management Systems, including supply and installation.
Associated services may extend beyond the scope of the Services purchased and may include, but not be limited to;
• End user support
• Service desk
• Integration
• Installation
• Project management
• Training & consultancy
• Asset management
• Externally hosted systems
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Other public bodies will have access to this Framework Agreement but may only do so with the agreement of the Contracting Authority. Full details of the classification of potential Customer’s geographical areas and organisation classifications are detailed as follows:
LOCAL AUTHORITY COUNCILS:
England:
County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also permissible users). See link:
https://www.registers.service.gov.uk/registers
https://www.local.gov.uk/topics
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
Northern Ireland:
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
Scotland:
http://www.cosla.gov.uk/scottish-local-government
Wales:
http://wales.gov.uk/topics/localgovernment/?skip=1andlang=en
Isle of Man:
https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/
Channel Islands:
https://www.gov.je/Government/Departments/Pages/default.aspx
https://www.gov.gg/article/152949/Government-Departments
EMERGENCY SERVICES:
POLICE:
National
England
http://www.police.uk/forces.htm
https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Northern Island
https://www.police.uk/northern-ireland/
Scotland
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Wales
https://www.police.uk/dyfed-powys/
https://www.police.uk/north-wales/
https://www.police.uk/south-wales/
https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Isle of Man
Channel Islands
http://www.guernsey.police.uk/
FIRE and RESCUE
UK – England, Scotland, Northern Ireland, Wales, IOM
http://www.fireservice.co.uk/information/ukfrs/
https://www.ukfirestations.co.uk/brigades
Channel Islands
https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx
MARITIME AND COASTGUARD AGENCY
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening
Isle of Man
Channel Islands
http://www.ports.je/JerseyCoastguard/Pages/default.aspx
https://www.rnli.org.gg/guernseys-lifeboat/
NHS/HEALTH BODIES AND AMBULANCE SERVICES:
England
https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
http://www.londonambulance.nhs.uk
http://www.southcentralambulance.nhs.uk
https://www.swast.nhs.uk/welcome
Northern Island
http://www.hscni.net/index.php?link=trusts
Scotland
https://www.scot.nhs.uk/organisations/
http://www.scottishambulance.com/WhatWeDo/Default.aspx
Wales
http://www.wales.nhs.uk/nhswalesaboutus/structure
https://www.ambulance.wales.nhs.uk/
Isle of Man
https://www.gov.im/about-the-government/departments/health-and-social-care/
https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/
Channel Islands
https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx
https://www.gov.gg/article/119652/Health-Social-Care--Wellbeing
https://www.gov.je/pages/contacts.aspx?contactid=87
CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES:
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
REGISTERED SOCIAL LANDLORDS:
Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.
England
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
Scotland
https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx
Northern Ireland
https://www.nidirect.gov.uk/contacts/housing-associations
Wales
Isle of Man
Channel Islands
https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx
EDUCATIONAL ESTABLISHMENTS:
Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil Referral Units (PRU), further education colleges, universities.
UK – England, Scotland, Northern Ireland, Wales
http://www.schoolswebdirectory.co.uk/index.php
https://get-information-schools.service.gov.uk/
http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx
Isle of Man
https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/
Channel Islands
https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx
https://www.gov.gg/article/163185/Education-Working--Retiring
CHARITIES
England and Wales
https://www.gov.uk/government/organisations/charity-commission
Scotland
Northern Ireland
https://www.charitycommissionni.org.uk/charity-search/
Isle of Man
Channel Islands
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 March 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 March 2021
Local time
2:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the opportunity.
Following the instruction from herein
NB
Tenderers must ensure that Annex H – Education Management Systems Framework Agreement Terms and Conditions and Annex I – Education Management Systems Individual Contract Terms and Conditions are agreed and signed by the appropriate authorised signatory during the Tender process and any queries raised during the clarification process.
six.4) Procedures for review
six.4.1) Review body
Commercial Services
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
Country
United Kingdom