Scope
Reference
CC20657
Description
The Term Maintenance Contracts provide planned and reactive maintenance to Hampshire County Council (HCC) sites and schools within their (HCC and School's) Service Level Agreement (SLA). The current contracts were competitively tendered in 2017 and are due to expire on 31 July 2026. There is an ongoing need to provide a service to deliver reactive and planned preventative maintenance across the Hampshire County Council and their SLA schools’ estate.
The new Term Maintenance contract will be for the provision of ‘Hard FM’ servicing, testing and inspection of building services and fabric together with reactive maintenance services. Planned Preventative Maintenance (PPM) tasks will be scheduled using the SFG20 standard. The Contract will also include a ‘helpdesk’ arrangement to capture and triage reactive maintenance.
HCC owns a substantial property estate, held primarily for the delivery of frontline public services, but also more generally to support the County Council’s corporate priorities. The County Council’s assets are diverse and include schools, residential and nursing care homes, children’s homes, day centres, libraries, waste disposal and recycling facilities, country parks, rural landholdings, and operational farms. The County Council also owns and occupies offices, workshops, depots and storage accommodation, leases other commercial property to businesses and rural holdings to farmers and has responsibility for a wide range of heritage assets including listed buildings and Scheduled Monuments.
The desired outcomes of the new contract are to deliver a modern and effective compliance, planned preventative maintenance and reactive maintenance service for HCC. Ensuring good quality, value for money work, is undertaken with a lifecycle approach to asset management. Utilising Concerto and digital tools to facilitate timely and accurate information management and customer interactions.
All Tenderers must have signed, completed and submitted (Annex 4e) - TUPE & Site Data Confidentiality Undertaking Template by the Clarification deadline.
Tenderers who submit a tender without having completed and returned (Annex 4e) as an attachment via the Intend Correspondence function before the deadline for clarification questions (30/10/2025 at 17:00), will have their submission rejected. The tender submission will not have taken into account TUPE costs or have received the confidential sensitive site data required information for a bid to pass evaluation and the tender will therefore Fail.
Contract 1. Term Maintenance Contract (Engineering & Building Fabric) 2026-2036
Supplier
Contract value
- £250,000,000 excluding VAT
- £300,000,000 including VAT
Above the relevant threshold
Award decision date
22 December 2025
Date assessment summaries were sent to tenderers
6 January 2026
Standstill period
- End: 15 January 2026
- 8 working days
Earliest date the contract will be signed
26 January 2026
Contract dates (estimated)
- 1 August 2026 to 30 July 2031
- Possible extension to 30 July 2036
- 9 years, 11 months, 30 days
Description of possible extension:
There is 1 contract extension with a maximum duration of 5 years and 0 month, and a value ex VAT of £ 120,000,000
Main procurement category
Works
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 45450000 - Other building completion work
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 45000000 - Construction work
- 45210000 - Building construction work
- 45262330 - Concrete repair work
- 45453100 - Refurbishment work
- 50000000 - Repair and maintenance services
- 45261900 - Roof repair and maintenance work
- 45261920 - Roof maintenance work
- 45212100 - Construction work of leisure facilities
- 45212130 - Amusement park construction work
Contract locations
- UKJ3 - Hampshire and Isle of Wight
Information about tenders
- 5 tenders received
- 5 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Procedure
Procedure type
Open procedure
Suppliers
BTU (INSTALLATION & MAINTENANCE) LIMITED
- Public Procurement Organisation Number: PRNZ-5429-LPJD
38 Weyside Road
Surrey
GU1 1JB
United Kingdom
Region: UKJ25 - West Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
CORRIGENDA LIMITED
- Public Procurement Organisation Number: PVXN-9474-HJCH
Cowcross Studios, Ground Floor Rear Building, 30-31 Cowcross Street
London
EC1M 6DQ
United Kingdom
Email: sales@corrigenda.co.uk
Region: UKI43 - Haringey and Islington
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Term Maintenance Contract (Engineering & Building Fabric) 2026-2036
DODD GROUP (MIDLANDS) LIMITED
- Public Procurement Organisation Number: PWRY-8522-BJCY
Stafford Park 13
Shropshire
TF3 3AZ
United Kingdom
Region: UKG21 - Telford and Wrekin
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
EMCOR GROUP (UK) PLC
- Public Procurement Organisation Number: PGDD-8282-QWBX
1 The Crescent
Surbiton
KT6 4BN
United Kingdom
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
KIER FACILITIES SERVICES LIMITED
- Public Procurement Organisation Number: PMYX-1187-VYCT
2nd Floor Optimum House,
Salford
M50 3XP
United Kingdom
Region: UKD34 - Greater Manchester South West
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contracting authority
Hampshire County Council
- Public Procurement Organisation Number: PBHM-7586-PWLP
High St, The Castle
Winchester
SO23 8UJ
United Kingdom
Email: procurement.support@hants.gov.uk
Website: https://www.hants.gov.uk
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government