Scope
Reference
CSW-24450
Description
Coventry City Council are leading on a joint tender with Solihull Metropolitan Borough Council for the supply of electoral printing and associated services, this includes personalisation and direct mailing. This is seen as a specialist market with the majority of
context being prescribed by law.
The tender will be split into 2 lots and we will appoint 1 supplier per lot:
Lot 1 - Elections
Lot 2 - Annual canvass and weekly print
Commercial tool
Establishes a framework
Lot 1. Elections
Description
For Local Elections, Parliamentary Elections, Police and Crime Commissioner, Combined Authority and other elections - poll cards with maps, absent voter cards and unoccupied property poll cards, ballot papers, large print ballot papers, braille ballot papers and absent voter packs
Lot 2. Annual canvass, annual postal vote re-application and weekly print
Description
Register of Electors annual canvass printing, annual postal vote re-application process and weekly print requirements to meet statutory requirements
Contract 1. Lot 1 - Elections
Lots
Lot 1. Elections
Supplier
Contract value
- £2,485,000 excluding VAT
- £2,982,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
19 December 2025
Date assessment summaries were sent to tenderers
6 January 2026
Standstill period
- End: 15 January 2026
- 8 working days
Earliest date the contract will be signed
16 January 2026
Contract dates (estimated)
- 8 February 2026 to 7 February 2030
- 4 years
Main procurement category
Services
CPV classifications
- 22821000 - Electoral forms
- 79810000 - Printing services
Contract locations
- UKG32 - Solihull
- UKG33 - Coventry
Contract 2. Lot 2 - Annual canvass, annual postal vote re-application and weekly print
Lots
Lot 2. Annual canvass, annual postal vote re-application and weekly print
Supplier
Contract value
- £2,485,000 excluding VAT
- £2,982,000 including VAT
Framework lot values may be shared with other lots
Above the relevant threshold
Award decision date
19 December 2025
Date assessment summaries were sent to tenderers
6 January 2026
Standstill period
- End: 15 January 2026
- 8 working days
Earliest date the contract will be signed
16 January 2026
Contract dates (estimated)
- 8 February 2026 to 7 February 2030
- 4 years
Main procurement category
Services
CPV classifications
- 22821000 - Electoral forms
- 79810000 - Printing services
Contract locations
- UKG32 - Solihull
- UKG33 - Coventry
Information about tenders
Lot 1. Elections
- 4 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Lot 2. Annual canvass, annual postal vote re-application and weekly print
- 4 tenders received
- 4 tenders assessed in the final stage:
- 3 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
CIVICA ELECTION SERVICES LIMITED
- Companies House: 02263092
- Public Procurement Organisation Number: PPGC-9469-GPCM
Southbank Central
London
SE1 9LQ
United Kingdom
Email: electionservices@civica.com
Website: https://www.civica.com/en-gb/campaigns/civica-election-services/
Region: UKI44 - Lewisham and Southwark
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 - Annual canvass, annual postal vote re-application and weekly print
FACILITIES & CORPORATE SOLUTIONS LIMITED
- Companies House: 03184432
- Public Procurement Organisation Number: PPXG-8844-THJQ
FCS Laser Mail, Wood Lane
Birmingham
B24 9QL
United Kingdom
Email: bidmanagement@fcslasermail.co.uk
Website: http://www.fcslasermail.co.uk
Region: UKG31 - Birmingham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Elections
Contracting authorities
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
Council House, Earl Street
Coventry
CV1 5RR
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government
Solihull Metropolitan Borough Council
- Public Procurement Organisation Number: PGWC-7578-LYDG
Council House, Manor Square
Solihull
B91 3QB
United Kingdom
Email: procteam@solihull.gov.uk
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government