Opportunity

Contract for Supply & Delivery of Heras Self-Raking Fencing & Gates

  • City & County of Swansea

F02: Contract notice

Notice reference: 2025/S 000-000761

Published 10 January 2025, 8:43am



The closing date and time has been changed to:

28 February 2025, 12:00pm

See the change notice.

Section one: Contracting authority

one.1) Name and addresses

City & County of Swansea

Civic Centre

Swansea

SA1 3SN

Contact

Lisa Evans

Email

procurement@swansea.gov.uk

Telephone

+44 7966230649

Country

United Kingdom

NUTS code

UKL18 - Swansea

Internet address(es)

Main address

http://www.swansea.gov.uk/dobusiness

Buyer's address

https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

http://etenderwales.bravosolution.co.uk

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

http://etenderwales.bravosolution.co.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

http://etenderwales.bravosolution.co.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Contract for Supply & Delivery of Heras Self-Raking Fencing & Gates

Reference number

CCS/24/263

two.1.2) Main CPV code

  • 34928310 - Safety fencing

two.1.3) Type of contract

Supplies

two.1.4) Short description

The supplier is required to supply and deliver Heras TR800 and TR100 Self-Raking Fencing & Gates or equivalent to various sites across Swansea, including but not limited to the Clydach Depot. Swansea Council will be purchasing the Heras Fence Panels, Gates etc, specification of Heras TR800 and TR100 Self-Raking Fencing & Gates or equivalent as per specification document.

This contract covers:

. Provision of all self-raking fencing and gate materials, along with transportation to designated Swansea Council sites.

. Adherence to Swansea Council’s quality standards in materials and delivery.

. Note: Installation will be performed by Swansea Council; therefore, this contract is for supply and delivery only. Primary Location: Clydach Depot; deliveries may extend to other Council sites Swansea-wide.

. Delivery Confirmation: All deliveries must be confirmed by an authorised Swansea Council representative upon arrival.

. Packaging Standards: All goods must be securely packaged and palleted to prevent transit damage, using recyclable materials wherever feasible

. Safety Requirements for Delivery Drivers: High-visibility clothing and safety footwear are mandatory. Compliance with road traffic management within depots is required.

The Swansea Council Building Services Department will use a call-off procedure for each required delivery and/or installation.

two.1.5) Estimated total value

Value excluding VAT: £0.01

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 44231000 - Made-up fencing panels
  • 44313100 - Wire-mesh fencing
  • 44221300 - Gates
  • 44221310 - Access gates
  • 34928310 - Safety fencing

two.2.3) Place of performance

NUTS codes
  • UKL18 - Swansea
Main site or place of performance

Swansea

two.2.4) Description of the procurement

The supplier is required to supply and deliver Heras TR800 and TR100 Self-Raking Fencing & Gates or equivalent to various sites across Swansea, including but not limited to the Clydach Depot. Swansea Council will be purchasing the Heras Fence Panels, Gates etc, specification of Heras TR800 and TR100 Self-Raking Fencing & Gates or equivalent as per specification document.

This contract covers:

. Provision of all self-raking fencing and gate materials, along with transportation to designated Swansea Council sites.

. Adherence to Swansea Council’s quality standards in materials and delivery.

. Note: Installation will be performed by Swansea Council; therefore, this contract is for supply and delivery only. Primary Location: Clydach Depot; deliveries may extend to other Council sites Swansea-wide.

. Delivery Confirmation: All deliveries must be confirmed by an authorised Swansea Council representative upon arrival.

. Packaging Standards: All goods must be securely packaged and palleted to prevent transit damage, using recyclable materials wherever feasible

. Safety Requirements for Delivery Drivers: High-visibility clothing and safety footwear are mandatory. Compliance with road traffic management within depots is required.

The Swansea Council Building Services Department will use a call-off procedure for each required delivery and/or installation.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

Contract Period: 3rd March 2025 to 2nd March 2027

(With The Option To Extend For up To A further 24 Months)

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

The supplier must guarantee consistent quality for all materials supplied, with regular checks by Swansea Council representatives to ensure adherence to specifications. All products must meet durability and safety requirements for use in public spaces.

o Compliance with British Standards or European equivalents for fencing and gates.

o Certification of materials upon request.

o Options for anti-climb coatings or attachments, where required.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Originally published as:

Date

10 February 2025

Local time

12:00pm

Changed to:

Date

28 February 2025

Local time

12:00pm

See the change notice.

four.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

10 February 2025

Local time

12:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: A Call-off procedure for each required delivery. Please see Tender Specification/Scope

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147080

(WA Ref:147080)

six.4) Procedures for review

six.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

Email

procurement@swansea.gov.uk

Country

United Kingdom

Internet address

https://www.swansea.gov.uk/procurement

six.4.4) Service from which information about the review procedure may be obtained

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

Email

procurement@swansea.gov.uk

Country

United Kingdom

Internet address

https://www.swansea.gov.uk/procurement