Section one: Contracting authority
one.1) Name and addresses
NHS South West - Acutes
Acute Trusts
Bristol
South west region
Contact
BWPC Patty Campos
Telephone
+44 1174145050
Country
United Kingdom
Region code
UKK - South West (England)
National registration number
1234
Internet address(es)
Main address
https://www.nbt.nhs.uk/bristol-weston-nhs-purchasing-consortium
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45644
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Specialist Courier Services_ Pathology & Pharmacy
Reference number
BWPCNC001637-1
two.1.2) Main CPV code
- 64120000 - Courier services
two.1.3) Type of contract
Services
two.1.4) Short description
This PIN seeks to engage with the specialist courier suppliers with experience in pathology and pharmacy transportation services, to understand the market capacity and capability to cope with our requirements.
Should you be interested in this tender, please contact us to request a copy of the Market Questionnaire by emailing Patty Campos at patty.campos@nbt.nhs.uk. The deadline to return the questionnaire is 30/01/2023.
The purpose of the questionnaire is to enable BWPC to complete a Market Research stage, which will be used to shape the tender for courier services for NBT and UHBW requirements.
two.1.5) Estimated total value
Value excluding VAT: £5,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1: Combined Pathology and Pharmacy Courier Services
Lot 2: Pathology Courier Services
Lot 3: Pharmacy Courier Services
Subject to responses to this PIN, the Authority will evaluate Lot 1, if there is a successful bidder meeting all the requirements then Lot 1 will be awarded and lots 2/3 cancelled.
Otherwise, the Authority will evaluate Lots 2/3 and award two separate contracts.
two.2) Description
two.2.1) Title
Combined Pathology and Pharmacy
Lot No
1
two.2.2) Additional CPV code(s)
- 64120000 - Courier services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
High-level Pathology requirements:
The Authority requires the transport of the following:
1. Pathology specimens from a range of collection points to the Pathology Sciences laboratories at Southmead hospital site.
• A pre-agreed schedule of collections must be met ± 10 minutes
• Specimens are to be delivered within 4 hours of collection
2. Deliveries of Blood taking consumables, blood, liquid nitrogen and documents between the laboratories at Southmead and customers of the Authority.
• These customers are primarily local General Practitioners and local NHS Providers
• Next day delivery of these items is required
3. There is a requirement to provide, ad hoc transport services, weekdays between 8am and 6pm, to support the transport of urgent samples as well as routine overnight transport to a range of UK locations.
• All ad-hoc routine blood products movements need to be collected within 45 minutes of booking.
• Pathology samples to be transported in validated temperature-controlled vehicles or transports containers
• Maintenance of accurate records in compliance with good documentation practice for GDP requirements
High-level Pharmacy requirements:
The Authority requires the transport of the following:
1. Distribution of consignments in accordance with GDP requirements – Guidelines on Good Distribution Practice of Medicinal Products for Human Use (2013/C 343/01).
• Transport of Consignments to Pharmacies and/or other registered premises and/or home addresses / or bona fide customers from the Contract Giver’s storage locations or other specified locations (within and without out of hours)
• Maintenance of accurate inventory records in compliance with good documentation practice for GDP requirements
• Initiate emergency same day requests within 1 hr of receipt of call. Pharmaceuticals to be transported in validated temperature controlled vehicles only (no temperature controlled shippers to be used)
In both instances, the services must be compliant with the relevant regulatory bodies, which may include temperature control and security measures.
The implementation of a tracking system will be paramount for the success of the contract.
DBS’d drivers to support deliveries to patient home addresses. Drivers are required to undertake training for GDP and any other relevant regulatory guidance.
The anticipated contract term is an initial term of 3 years, followed by 2 potential annual extensions
two.3) Estimated date of publication of contract notice
1 March 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
Please contact Patty Campos at patty.campos@nbt.nhs.uk to request a copy of the Market Questionnaire in relation to this opportunity. The deadline for the return of the questionnaire is 30/01/2023.