Section one: Contracting authority
one.1) Name and addresses
Portsmouth City Council
Civic Offices,Guildhall Square
PORTSMOUTH
PO1 2AL
Contact
Procurement Service
procurement@portsmouthcc.gov.uk
Telephone
+44 2392688235
Country
United Kingdom
Region code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.portsmouth.gov.uk/ext/business/business.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/portsmouthcc/aspx/home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/portsmouthcc/aspx/home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Installation and Ongoing Maintenance and Support for Security Screening Equipment for Portsmouth International Port
two.1.2) Main CPV code
- 35121000 - Security equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide the supply, installation, training and ongoing maintenance and support for 2 in number hold baggage x-ray machines, 4 in number carryon baggage x-ray machines and 2 in number walk through metal detection arches.
This equipment is required for Portsmouth International Port as they are currently extending the existing the passenger terminal building to provide a cruise annex for the check in of cruise passengers. This build is due to be finished and the building operational for June 2023. To this end, equipment MUST be installed and fully operational by Friday 30th June 2023.
The Contract will be The Council's standard contract for supplies for the initial supply, installation of the equipment and initial training. Alongside this, a maintenance contract will be established for five years with the option to extend for a further period of up to a five years, making a total term of 10 years, in increments to be agreed, subject to the agreement and performance of both parties.
The contract value is estimated to be between £400,000 - £500,000. This value includes for supply, installation, initial training and ongoing maintenance for the maximum 10 year period.
The procurement process run to establish the contract will be in accordance with the Open Procedure as set out within the Public Contracts Regulations (2015).
The procurement timetable is shown below and, while the council does not intend to depart from it, it reserves the right to do so at any time:
• Contract notice published /On In-tend Tuesday 10th January 2023
• Deadline for requests for clarification Friday 27th January 2023 at 17:00
• Tender return deadline Thursday 9th February 2023 at 1200 hours
• Evaluation of tenders completed Friday 17th February 2023
• Award decision notified to tenderers Monday 20th February 2023
• Standstill period Monday 20th February 2023 - Thursday 2nd March 2023
• Contract award Friday 3rd March 2023
Application is via submission of completed tender by 9th February at 12:00 (Noon) via the Council's e-sourcing system InTend.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 35124000 - Metal detectors
- 38581000 - Baggage-scanning equipment
- 38582000 - X-ray inspection equipment
- 50421200 - Repair and maintenance services of X-ray equipment
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
Main site or place of performance
Portsmouth International Port
two.2.4) Description of the procurement
See short description above.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The initial maintenance contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments subject to the agreement and performance of both parties.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The initial maintenance contract term is for five years with the possibility of extending the term by a further five years to a maximum total term of ten years. Extensions will be in increments subject to the agreement and performance of both parties.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 February 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This will be dependent on the nature of future requirements and the need for a new contract depending on longevity of equipment.
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WCA 2LL
Telephone
+44 2079476000
Country
United Kingdom