Section one: Contracting authority
one.1) Name and addresses
The National Gallery
Trafalgar Square
London
WC2N 5DN
Telephone
+44 2077475810
Country
United Kingdom
Region code
UKI32 - Westminster
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./XVFF7N2DRA
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/XVFF7N2DRA
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Event Services to the National Gallery
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of event services to the National Gallery and its private and corporate venue hire clients. Services required include caterers, floristry, furniture hire, production (including lighting and sound) and entertainment. Estimated value includes spend by the Gallery only; additional revenue streams from venue hire clients will be available.
two.1.5) Estimated total value
Value excluding VAT: £3,433,600
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Caterers
Lot No
1
two.2.2) Additional CPV code(s)
- 55523000 - Catering services for other enterprises or other institutions
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster
two.2.4) Description of the procurement
Provision of event catering services. Value of lot does not include third party spend.
two.2.6) Estimated value
Value excluding VAT: £2,437,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 June 2023
End date
31 May 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Floristry
Lot No
2
two.2.2) Additional CPV code(s)
- 03121200 - Cut flowers
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster
two.2.4) Description of the procurement
Provision of event floristry. Value of lot does not include third party spend.
two.2.6) Estimated value
Value excluding VAT: £172,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 June 2023
End date
31 May 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Furniture Hire
Lot No
3
two.2.2) Additional CPV code(s)
- 39150000 - Miscellaneous furniture and equipment
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster
two.2.4) Description of the procurement
Provision of event furniture hire. Value of lot does not include third party spend.
two.2.6) Estimated value
Value excluding VAT: £285,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 June 2023
End date
31 May 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Production
Lot No
4
two.2.2) Additional CPV code(s)
- 92370000 - Sound technician
- 31527260 - Lighting systems
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster
two.2.4) Description of the procurement
Provision of event production services, including lighting and sound. Value of lot does not include third party spend.
two.2.6) Estimated value
Value excluding VAT: £442,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 June 2023
End date
31 May 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Entertainment
Lot No
5
two.2.2) Additional CPV code(s)
- 92300000 - Entertainment services
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster
two.2.4) Description of the procurement
Provision of event entertainment services. Value of lot does not include third party spend.
two.2.6) Estimated value
Value excluding VAT: £97,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 June 2023
End date
31 May 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Bidders must complete and return the selection questionnaire in order to be considered for shortlisting to be invited to tender. The tender process will include tastings, site or event visits to assess performance quality.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Restricted procedure
four.1.11) Main features of the award procedure
Suppliers successful after the selection questionnaire will be invited to submit a tender; evaluation criteria for the tender shall include site visits, or visits to an event, or tastings.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic invoicing will be accepted
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./XVFF7N2DRA" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./XVFF7N2DRA
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/XVFF7N2DRA" target="_blank">https://www.delta-esourcing.com/respond/XVFF7N2DRA
GO Reference: GO-2023110-PRO-21891403
six.4) Procedures for review
six.4.1) Review body
The National Gallery
Trafalgar Square
London
WC2N 5DN
Telephone
+44 2077475823
Country
United Kingdom