Section one: Contracting authority
one.1) Name and addresses
Department for Culture, Media and Sport
100 Parliament Street
London
SW1A 2BQ
Contact
DCMS Commercial
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bridges Events Planning and Delivery Partner
Reference number
103978
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of a professional events and project management services in respect of a number of Royal Ceremonial events in London, that are of national and international significance.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71242000 - Project and design preparation, estimation of costs
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
London
two.2.4) Description of the procurement
The Authority is seeking a supplier that will conduct the planning, and delivery if required, for selected future state funerals. These events are attended by significant numbers of people from all over the UK and abroad. The services required include, but are not limited to,:
• Event planning, coordination and management with multi-agency London partners
• Supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment collection and processing)
• Crowd management and provision of stewards and security staff
• Provision of event infrastructure including barriers, fencing, trackway, toilets, screens, PA systems, media infrastructure
• Overall event coordination and C3 across London
• Financial management and reporting
The purpose of this Prior Information Notice (PIN) is to:
• Provide advance notice that the Authority is to consider undertaking a tendering exercise to set up a new contract to support the department in the planning and delivery if required of state and ceremonial funerals
• Understand the market interest in this procurement
• Identify suppliers at the Tier 1 level who would like to participate in a Supplier Engagement Exercise.
The Supplier Engagement Exercise will provide an opportunity for event management companies to engage with the Authority and to inform the department's approach, structure and requirements for the services.
To this end, the Authority invites interested parties to email: commercial@DCMS.gov.uk to confirm attendance on 25th January 2024 at 100 Parliament Street, SW1A 2BQ.
The deadline for registration to the Supplier Engagement Exercise is by midday on 18th January 2024.
Please note that all attendees will be required to sign a Non-disclosure Agreement, a copy of which will be available on registration.
Each Organisation shall be limited to two (2) attendees per organisation.
Further to this Supplier Engagement Session the Authority will provide potential bidders the opportunity to raise questions, answers to which will be shared to all attendees.
two.2.14) Additional information
Participation in this Supplier Engagement Session is entirely voluntary and will not affect the ability of any interested party to express and interest in response to any subsequent call for competition. Further, any participation will: (i) Not in itself constitute a formal expression of interest for the purposes of any subsequent procurement; and (ii) Will also be at the tenderer's own expense.
two.3) Estimated date of publication of contract notice
25 October 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
71242000 - Project and design preparation, estimation of costs.
72224000 - Project management consultancy services.
79421000 - Project-management services other than for construction work.
79421100 - Project-supervision services other than for construction work.
24955000 - Chemical toilets.
35821000 - Flags.
35821100 - Flagpole.
79710000 - Security services.
48952000 - Public address systems.
32000000 - Radio, television, communication, telecommunication and related equipment.
32344210 - Radio equipment.
32344280 - Portable radios.
34928200 - Fences.