Section one: Contracting authority/entity
one.1) Name and addresses
Derbyshire County Council
County hall
Matlock
DE4 3AG
Contact
Mrs Jayne Smith
Telephone
+44 1629536201
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CPH123 Grant Fulfilment Service
Reference number
DN756570
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
For Family Fund Trading (t/a Family Fund Business Services) to provide grant fulfilment and administration services, arranging for grant awarded goods to be delivered directly to Derbyshire residents, arranging for grant awarded payments and services to be made to Derbyshire residents.
Family Fund Trading (t/a Family Fund Business Services) will be paid £5,000 per annum to deliver and administer all grant fulfilment services, on a rolling contract. Estimated transactions per annum will be in excess of 2,027. Where an inflationary increase is required for operational costs, this will be caped to the Public Health grant increases.
Family Fund Trading (t/a Family Fund Business Services) will arrange grant awarded goods and payments direct to Derbyshire residents estimated grant awarded value received directly to Derbyshire residents of an upper limit of £950,000 per annum.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
Main site or place of performance
Withn the geographical area of Derbyshire (exculding Derby City)
two.2.4) Description of the procurement
For Family Fund Trading (t/a Family Fund Business Services) to provide grant fulfilment and administration services, arranging for grant awarded goods to be delivered directly to Derbyshire residents, arranging for grant awarded payments and services to be made to Derbyshire residents.
Family Fund Trading (t/a Family Fund Business Services) will be paid £5,000 per annum to deliver and administer all grant fulfilment services on a rolling contract. Estimated transactions per annum will be in excess of 2,027. Where an inflationary increase is required for operational costs this will be caped to the Public Health grant increases.
Family Fund Trading (t/a Family Fund Business Services) will arrange grant awarded goods and payments direct to Derbyshire residents estimated grant awarded value received directly to Derbyshire residents of an upper limit of £950,000 per annum.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award procedure without prior publication of a concession notice in the cases listed below
- The works or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The contract is being awarded without prior publication Under Reg 32 2 (b) (ii). There is only one economic operator that can deliver the requirements of the contract for technical and economic reasons. Family Fund Trading (t/a Family Fund Business Services) are the only economic provider who can arrange and deliver grant fulfilment services on behalf of local authorities, no other single provider can deliver the grant fulfilment services to Derbyshire residents for £5,000 per annum, processing in excess of 2,027 transactions per annum.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
CPH123
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 December 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Family Fund Trust
London
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £5,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court (Technology and Construction Court
Royal Court of Justice
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Derbyshire County Council will incorporate a minimum 10 calendar days (or 15 if non
electronic or fax methods used) standstill period at the point information on the award of the
contract is communicated to the relevant economic operators. Debriefing by the Council
shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the
Regulations). Such information should be requested from the addressee in Section 1.1. If an
appeal regarding the award of the contract has not been successfully resolved the
Regulations provide for the aggrieved parties who are of the opinion that they have been
harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought as soon as
possible.