Tender

National Portrait Gallery Cleaning Services Contract

  • National Portrait Gallery

F02: Contract notice

Notice identifier: 2024/S 000-000558

Procurement identifier (OCID): ocds-h6vhtk-042b7a

Published 8 January 2024, 4:06pm



Section one: Contracting authority

one.1) Name and addresses

National Portrait Gallery

2 St. Martin's Place

London

WC2H 0HE

Email

tyoung@npg.org.uk

Telephone

+44 2073060055

Country

United Kingdom

Region code

UKI - London

Internet address(es)

Main address

www.npg.org.uk

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT

Tenders or requests to participate must be submitted to the above-mentioned address

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Recreation, culture and religion


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

National Portrait Gallery Cleaning Services Contract

Reference number

020/2024

two.1.2) Main CPV code

  • 90911200 - Building-cleaning services

two.1.3) Type of contract

Services

two.1.4) Short description

Provision of cleaning and related services

two.1.5) Estimated total value

Value excluding VAT: £1,524,805

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKI32 - Westminster
Main site or place of performance

Westminster

two.2.4) Description of the procurement

Cleaning and associated services as described in project brief. Services will be delivered at the main Gallery at St Martin’s Place, Orange Street, East Wing, Charing Cross offices and the Pavilion Ticket Booth. This will include but not be limited to the following: Periodic bulk waste collections, Window cleaning , Specialist cleans, Hygiene supply and service, Franking and Postage and Porter Services. Provider shall be required to maintain a permanent presence within the buildings and provide managers and operatives who are adequately trained and skilled in working in and have experience of working on a Grade 1 listed building.

The service provider must be able to plan and react to problems and unforeseen emergencies. Health, safety, and environmental performance is of particular importance.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £1,524,805

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2024

End date

31 March 2027

This contract is subject to renewal

Yes

Description of renewals

1+1

two.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 8

Objective criteria for choosing the limited number of candidates:

as stated in the tender documents

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: Yes

Description of options

Initial Contract Term of 3 years with the option to extend a further 1+1 years

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.2.14) Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3QBPF77VZT


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

7 February 2024

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Maximum of 5 years

six.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/3QBPF77VZT" target="_blank">https://www.delta-esourcing.com/respond/3QBPF77VZT

GO Reference: GO-202418-PRO-24919369

six.4) Procedures for review

six.4.1) Review body

National Portrait Gallery

St Martins Lane

London

WC2H 0HE

Country

United Kingdom