Section one: Contracting authority
one.1) Name and addresses
National Portrait Gallery
2 St. Martin's Place
London
WC2H 0HE
Telephone
+44 2073060055
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Portrait Gallery Cleaning Services Contract
Reference number
020/2024
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of cleaning and related services
two.1.5) Estimated total value
Value excluding VAT: £1,524,805
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI32 - Westminster
Main site or place of performance
Westminster
two.2.4) Description of the procurement
Cleaning and associated services as described in project brief. Services will be delivered at the main Gallery at St Martin’s Place, Orange Street, East Wing, Charing Cross offices and the Pavilion Ticket Booth. This will include but not be limited to the following: Periodic bulk waste collections, Window cleaning , Specialist cleans, Hygiene supply and service, Franking and Postage and Porter Services. Provider shall be required to maintain a permanent presence within the buildings and provide managers and operatives who are adequately trained and skilled in working in and have experience of working on a Grade 1 listed building.
The service provider must be able to plan and react to problems and unforeseen emergencies. Health, safety, and environmental performance is of particular importance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,524,805
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
1+1
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 8
Objective criteria for choosing the limited number of candidates:
as stated in the tender documents
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial Contract Term of 3 years with the option to extend a further 1+1 years
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3QBPF77VZT
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Maximum of 5 years
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-cleaning-services./3QBPF77VZT
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3QBPF77VZT" target="_blank">https://www.delta-esourcing.com/respond/3QBPF77VZT
GO Reference: GO-202418-PRO-24919369
six.4) Procedures for review
six.4.1) Review body
National Portrait Gallery
St Martins Lane
London
WC2H 0HE
Country
United Kingdom