Section one: Contracting authority
one.1) Name and addresses
The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor, The Capital, Old Hall Street,
Liverpool
L3 9PP
supplier@crowncommercial.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Public Procurement
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Print Management Services
Reference number
RM6170
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
Crown Commercial Service, as the Authority, have put in place an agreement for the provision of print management services for use by Central Government and UK public sector bodies. The agreement includes print products and all associated services to provide an end to end print management service.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £420,000,000
two.2) Description
two.2.1) Title
Print Management Services, including strategic and transformational Services.
Lot No
1
two.2.2) Additional CPV code(s)
- 22450000 - Security-type printed matter
- 63121000 - Storage and retrieval services
- 63122000 - Warehousing services
- 64216120 - Electronic mail services
- 79810000 - Printing services
- 79821000 - Print finishing services
- 79970000 - Publishing services
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
Lot 1 Print Management Services, including strategic and
transformational services, this is a single Supplier Lot and Buyers will
access Lot 1 via a direct award Call-Off Procedure.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Print Management Services
Lot No
2
two.2.2) Additional CPV code(s)
- 22450000 - Security-type printed matter
- 63121000 - Storage and retrieval services
- 63122000 - Warehousing services
- 64216120 - Electronic mail services
- 79810000 - Printing services
- 79821000 - Print finishing services
- 79970000 - Publishing services
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
Lot 2 is designed for Buyers who require the support of a print manager to enable them to take advantage of the end to end services that this approach offers, thereby ensuring that their print needs are fully managed on their behalf.
The Buyers who use Lot 2 will be a broad range of public sector
organisations who range in both size and complexity with regard to their
print requirements.
The Supplier shall be flexible in their approach to manage the provision of both low value to high value Call-Off Contracts requirements.
Lot 2 - Is a multi-Supplier Lot and Buyers will access Lot 2 via further
competition.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 80
Price - Weighting: 20
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
The Print Management Service procurement (RM6170) was originally planned to go to market 02/06/20 with an award approval date of 01/12/20.
Due to the COVID19 pandemic there were a number of delays leading up to us publishing the procurement and our ability to prepare the documentation. CCS engagement with suppliers evidenced that they faced business disruption, including disruption of resources.
There was a risk that due to COVID-19 the market would not be settled enough to participate in a tender exercise for a long-term agreement that requires suppliers to develop, prepare and issue a tender response when staff numbers have been reduced, increasing the risk of the OJEU result providing poor quality responses or a reduced number of bidders.
Our ability to engage customers who were able to act as evaluators was reduced due to the pandemic. We have started to see some movement on customer re-engagement in June/July and have been able to identify evaluators.
In addition to the above CCS
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 180-435860
Section five. Award of contract
Contract No
RM6170
Lot No
1
Title
Print Management Services, including strategic and transformational Services.
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2020
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
HH Associates Ltd
Grove House, Guildford Road, Leatherhead,
Surrey
KT22 9DF
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
National registration number
2671533
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £420,000,000
Section five. Award of contract
Contract No
RM6170
Lot No
2
Title
Print Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2020
five.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from tenderers from other EU Member States: 15
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Allied Publicity Services (Manchester) Limited
APS Group, Chetham House, Bird Hall Lane,
Cheadle Heath
SK3 0ZP
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
National registration number
681528
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £420,000,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section five. Award of contract
Contract No
RM6170
Lot No
2
Title
Print Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2020
five.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from tenderers from other EU Member States: 15
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Corporate Document Services Ltd
7 Eastgate
Leeds
LS2 7LY
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
National registration number
2925653
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £420,000,000
Section five. Award of contract
Contract No
RM6170
Lot No
2
Title
Print Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2020
five.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from tenderers from other EU Member States: 15
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cubiquity Limited
51-53 Queen Street
Wolverhampton
WV1 1ES
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
National registration number
6925648
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £420,000,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Section five. Award of contract
Contract No
RM6170
Lot No
2
Title
Print Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2020
five.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from tenderers from other EU Member States: 15
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Harlow Printing Limited
7-21 Maxwell Street,
South Shields, Tyne and Wear
NE33 4PU
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
National registration number
435445
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £420,000,000
Section five. Award of contract
Contract No
RM6170
Lot No
2
Title
Print Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2020
five.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from tenderers from other EU Member States: 15
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PSL Print Management Ltd
Unit A59, Red Scar Business Park, Longridge Road,
Preston, Lancashire
PR2 5ND
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
National registration number
2084294
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £420,000,000
Section five. Award of contract
Contract No
RM6170
Lot No
2
Title
Print Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 December 2020
five.2.2) Information about tenders
Number of tenders received: 15
Number of tenders received from tenderers from other EU Member States: 15
Number of tenders received by electronic means: 15
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Williams Lea Limited
1-5 Poland Street, Soho
London
W1F 8PR
Country
United Kingdom
NUTS code
- UK - UNITED KINGDOM
National registration number
02119266
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £420,000,000
Section six. Complementary information
six.3) Additional information
As part of this Contract Notice the following documents can be accessed at:
https://www.contractsfinder.service.gov.uk/Notice/e9c41b5d-0b92-4bca-9808-1967331a9885
1) Redacted Commercial Agreement
2) Authorised customer list;
The start date of this Framework Agreement is 28/12/2020. The expiry date of the Framework Agreement is 27/12/2024. The Framework Agreement will be established for 4 years, with no option to extend.
six.4) Procedures for review
six.4.1) Review body
The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor, The Capital, Old Hall Street,
Liverpool
L3 9PP
supplier@crowncommercial.gov.uk
Telephone
+44 3450103503
Country
United Kingdom