Scope
Reference
PLACE821H
Description
Derbyshire County Council (The Council) are seeking to establish a Contract for the Supply of Owner Operated Vacuum Excavator
The Contract will cover a variety of operated vacuum excavation services, supplied with appropriately qualified operators. The services may be required county wide within the Council's jurisdiction.
The Contract will be structured into 4 Lots:
Lot 1 - 16t Vacuum Suction Excavator
Lot 2 - 18t Vacuum Suction Excavator
Lot 3 - 26t Vacuum Suction Excavator
Lot 4 - 32t Vacuum Suction Excavator
The proposed Contract is expected to commence on April 2026 with an initial term of 1 year, with the option to extend for a further three 12-month periods, up to a maximum of 4 years (1+1+1+1).
The intention is to appoint one Contractor for each plant type to ensure adequate capacity and coverage during the term of the Contract. Suppliers can submit bids for any combination of lots and are not obligated to bid on all four.
Total value (estimated)
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 5 April 2027
- Possible extension to 5 April 2030
- 4 years
Description of possible extension:
Extensions dependent on contract spend and supplier performance
Main procurement category
Services
CPV classifications
- 43200000 - Earthmoving and excavating machinery, and associated parts
- 43300000 - Construction machinery and equipment
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 50200000 - Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Lot 1. 16t Vacuum Suction Excavator
Description
Owner operated 16t Vacuum Suction Excavator
Lot value (estimated)
- £150,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. 18t Vacuum Suction Excavator
Description
Owner operated 18t Vacuum Suction Excavator
Lot value (estimated)
- £150,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. 26t Vacuum Suction Excavator
Description
Owner Operated 26t Vacuum Suction Excavator
Lot value (estimated)
- £150,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. 32t Vacuum Suction Excavator
Description
Owner operated 32t Vacuum Suction Excavator
Lot value (estimated)
- £150,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Enquiry deadline
27 January 2026, 11:00am
Tender submission deadline
5 February 2026, 11:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
24 March 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Derbyshire County Council
- Public Procurement Organisation Number: PWZQ-2162-JJQL
County Hall
Matlock
DE4 3AG
United Kingdom
Region: UKF13 - South and West Derbyshire
Organisation type: Public authority - sub-central government