Scope
Reference
WLT01.01
Description
This tender opportunity was issued by Wessex Learning Trust ("the Trust"). The contract will be for the provision of a cloud-based HR System and the intention is to have fully implemented and operational systems in place for September 2026. Key
products and services will include:
a. Bespoke Services - Bidders are encouraged to assess how they can deliver the HR Management Information System, demonstrating its effectiveness, how it will benefit the HR service whilst promoting efficiency.
b. Greater digitalisation, including employee and manager self-service.
c. Human Resources functions: enhanced efficiency of back-office services to enable effective absence management, contract management, case management and reporting.
d. The option to include Onboarding (including monitoring pre-employment checks), Establishment Management and Applicant Tracking, Performance and Learning management.
e. Support and account management: to include an effective and efficient transition/implementation, beneficial SLAs, contract reviews and KPI monitoring.
Contract 1. Provision of Human Resources Information System
Supplier
Contract value
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Award decision date
17 December 2025
Date assessment summaries were sent to tenderers
5 January 2026
Standstill period
- End: 14 January 2026
- 8 working days
Earliest date the contract will be signed
30 January 2026
Contract dates (estimated)
- 1 April 2026 to 1 April 2029
- Possible extension to 1 April 2032
- 6 years, 1 day
Description of possible extension:
Option of three further one year extensions (3+1+1+1)
Main procurement category
Goods
Additional procurement category
Services
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The estimated contract value for the HR system is £500k, to enable the inclusion of the following: *Contract extensions for a 3 further years *Additional Schools to join the Trust *CPI from year 2 In addition, a further £500k has been added to the contract value to enable the potential for a payroll service to be included within the scope of the contract in the future.
CPV classifications
- 48400000 - Business transaction and personal business software package
Contract locations
- UKK - South West (England)
Information about tenders
- 6 tenders received
- 4 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
STAFF ABSENCE MANAGEMENT LTD
- Companies House: 09098826
- Public Procurement Organisation Number: PPNY-1916-DQXG
Fora - Great Eastern Street, 4th Floor, 21-33 Great Eastern Street,
London
EC2A 3EJ
United Kingdom
Email: tenders@sampeople.co.uk
Website: https://sampeople.co.uk/
Region: UKI41 - Hackney and Newham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Provision of Human Resources Information System
Contracting authority
WESSEX LEARNING TRUST
- Companies House: 07348580
- Public Procurement Organisation Number: PMBL-4155-MYDV
The Kings Of Wessex Academy
Cheddar
BS27 3AQ
United Kingdom
Region: UKK23 - Somerset
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PHP LAW LLP
Summary of their role in this procurement: Procurement Advisor
- Companies House: OC429243
- Public Procurement Organisation Number: PPRM-9434-VNYQ
Unit 3 The Brutus Centre
Totnes
TQ9 5RW
United Kingdom
Email: josie.medforth@phplaw.co.uk
Website: http://www.phplaw.co.uk
Region: UKK43 - Devon CC