Section one: Contracting authority
one.1) Name and addresses
DUDLEY MBC
Council House
DUDLEY
DY19TD
Contact
John Bailey
Telephone
+44 7972603193
Country
United Kingdom
Region code
UKG36 - Dudley
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Blue Prism Licence & Support
Reference number
24089
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Dudley MBC have recently completed a successful pilot of Robotic Process Automation (RPA) software using the Blue Prism product and are now running live workloads using a single licence. This licence is due to expire on 24th October 2024. This licence, and the associated development environment, are hosted on-premises on our own virtual machines. We expect to require additional licences for Blue Prism in the future, so that we can scale our environment as our workloads grow.
In addition, we recognise that as we expand our use of Blue Prism, we may require expert advice and support from experienced consultants and developers.
Lot1:
1.1 Provision of one Blue Prism licence to commence October 24th 2024 for a period of three years.
1.2 An optional additional two Blue Prism licences, to be called off when decided by Dudley MBC (this may be at the start of the contract or a later date), and to co-terminate with the single licence referred to in lot 1.1 above.
1.3 Note that additional licences in lot 1.2 will not be charged until explicitly called off by Dudley MBC.
1.4 Prices shall be fixed for the life of the contract.
Lot 2:
2.1 Provision of expert advice and support in the use of Blue Prism software with a minimum of zero up to a maximum of twenty days in the first twelve months of the life of this contract.
2.2 Provision of expert advice and support in the use of Blue Prism software with a minimum of zero up to a maximum of fifteen days in the remaining life of this contract following the first twelve months.
2.3 Provision of expert advice and support in the use of Blue Prism software in excess of the amounts defined in lots 2.1 and 2.2, with a minimum of zero days.
2.4 Note that the advice and support defined in lots 2.1, 2.2 and 2.3 will not be charged until explicitly called off by Dudley MBC. There will be no minimum commitment to use any days, and each day called off will be itemised and charged separately, with a monthly statement and invoice detailing days used in the preceding month.
2.5 We expect that suppliers will wish to provide a price per day or per hour, but alternative proposals will be considered. Hourly pricing is preferred, with only hours used being billed.
2.6 Prices shall be fixed for the life of this contract.
Suppliers may bid for either or both lots, and your proposal should make clear which lot(s) you are bidding for.
Suppliers should clearly demonstrate in their submission that they have a deep understanding of the Blue Prism product set, and also detail their experience of working with UK Local Authorities, including the outcomes they have enabled as a result of this work.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £33,039
two.2) Description
two.2.1) Title
Blue Prism Licences
Lot No
1
two.2.2) Additional CPV code(s)
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKG36 - Dudley
two.2.4) Description of the procurement
Lot1:
1.1 Provision of one Blue Prism licence to commence October 24th 2024 for a period of three years.
1.2 An optional additional two Blue Prism licences, to be called off when decided by Dudley MBC (this may be at the start of the contract or a later date), and to co-terminate with the single licence referred to in lot 1.1 above.
1.3 Note that additional licences in lot 1.2 will not be charged until explicitly called off by Dudley MBC.
1.4 Prices shall be fixed for the life of the contract.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Support Services
Lot No
2
two.2.2) Additional CPV code(s)
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKG36 - Dudley
two.2.4) Description of the procurement
2.1 Provision of expert advice and support in the use of Blue Prism software with a minimum of zero up to a maximum of twenty days in the first twelve months of the life of this contract.
2.2 Provision of expert advice and support in the use of Blue Prism software with a minimum of zero up to a maximum of fifteen days in the remaining life of this contract following the first twelve months.
2.3 Provision of expert advice and support in the use of Blue Prism software in excess of the amounts defined in lots 2.1 and 2.2, with a minimum of zero days.
2.4 Note that the advice and support defined in lots 2.1, 2.2 and 2.3 will not be charged until explicitly called off by Dudley MBC. There will be no minimum commitment to use any days, and each day called off will be itemised and charged separately, with a monthly statement and invoice detailing days used in the preceding month.
2.5 We expect that suppliers will wish to provide a price per day or per hour, but alternative proposals will be considered. Hourly pricing is preferred, with only hours used being billed.
2.6 Prices shall be fixed for the life of this contract.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Below threshold procurement, advertised through DMBC Intend Portal and on Contracts Finder
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
24089
Title
Blue Prism Licence & Support
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 October 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arvato Ltd
One Fleet Place
London
EC4M 7WS
Country
United Kingdom
NUTS code
- UKG36 - Dudley
Companies House
03923307
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £33,039
Total value of the contract/lot: £33,039
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court Royal Court Of Justice
London
WC2A 2LL
Country
United Kingdom