Scope
Description
Tenders are sought by Ards and North Down Borough Council for the provision of printing services. The tender is split into 3 Lots: Lot 1 - Lithographic Print, Lot 2 - 48 Sheet Production Billboards, Adshel and Solus Rears, Lot 3 - Pull Up Stands, A1 Posters (Paper, Corrugated Plastic and PVC Foam Board) and PVC Banners. Please see Document A - Invitation to Tender for further details of this requirement.
Total value (estimated)
- £505,000 excluding VAT
- £606,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2028
- Possible extension to 30 April 2031
- 5 years
Description of possible extension:
The Contract start date is anticipated to be 1 May 2026 for an initial period of 2 years,
with the option of 3x 1 year extension periods, subject to satisfactory performance and
mutual agreement by both parties.
Main procurement category
Goods
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lithographic Print
Description
The Council has a wide and varied range of lithographic print requirements. These
include, but are not limited to, booklets, newsletters, letterhead, folders and business
cards. Please see Document A - Invitation to Tender for full details of the requirement for this Lot.
Lot value (estimated)
- £325,000 excluding VAT
- £390,000 including VAT
CPV classifications
- 22120000 - Publications
- 22140000 - Leaflets
- 22150000 - Brochures
- 22160000 - Booklets
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79820000 - Services related to printing
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. 48 Sheet Production Billboards, Adshel and Solus Rears
Description
The Council requires 48 sheet production billboards, Adshel 6 sheet production and
solus rears. Please see Document A - Invitation to Tender for full details of the requirement for this Lot.
Lot value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
CPV classifications
- 79810000 - Printing services
- 79800000 - Printing and related services
- 79820000 - Services related to printing
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Pull Up Stands, A1 Posters (Paper, Corrugated Plastic and PVC Foam Board) and PVC Banners
Description
The Council requires pull up stands, PVC Banners and A1 Posters on paper,
corrugated plastic and PVC foam board. Please see Document A - Invitation to Tender for full details of the requirement for this Lot.
Lot value (estimated)
- £150,000 excluding VAT
- £180,000 including VAT
CPV classifications
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79820000 - Services related to printing
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Lithographic Print
Lot 3. Pull Up Stands, A1 Posters (Paper, Corrugated Plastic and PVC Foam Board) and PVC Banners
a. Insurances and b. Economic and Financial Standing. Please see document A - Invitation to Tender for full details of the conditions of participation.
Lot 2. 48 Sheet Production Billboards, Adshel and Solus Rears
a. Insurances. Please see document A - Invitation to Tender for full details of the conditions of participation.
Technical ability conditions of participation
Lot 1. Lithographic Print
a. Minimum Standards of Experience, b. Supply and Resource Availability and c. FSC/PEFC Accreditation. Please see document A - Invitation to Tender for full details of the conditions of participation.
Lot 2. 48 Sheet Production Billboards, Adshel and Solus Rears
a. Minimum Standards of Experience and b. Supply and Resource Availability. Please see document A - Invitation to Tender for full details of the conditions of participation.
Lot 3. Pull Up Stands, A1 Posters (Paper, Corrugated Plastic and PVC Foam Board) and PVC Banners
a. Minimum Standards of Experience, b. Supply and Resource Availability and c. Compliance with Specification (Materials). Please see document A - Invitation to Tender for full details of the conditions of participation.
Particular suitability
Lot 1. Lithographic Print
Lot 2. 48 Sheet Production Billboards, Adshel and Solus Rears
Lot 3. Pull Up Stands, A1 Posters (Paper, Corrugated Plastic and PVC Foam Board) and PVC Banners
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
28 January 2026, 12:00pm
Tender submission deadline
2 February 2026, 12:00pm
Submission address and any special instructions
Tenders must be submitted online via eTendersNI -
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
19 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 6 January 2031
Award criteria
Lot 1. Lithographic Print
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality Criteria | The quality criteria for Lot 1 includes the following sub-criteria (and associated weightings). a) Plant and Equipment 5%, b) Contract management and contingency arrangements 10%, c) Procedures for... |
Quality | 60% |
| Cost | Please see Document A - Invitation to Tender for full details of the cost criterion. |
Cost | 40% |
Lot 2. 48 Sheet Production Billboards, Adshel and Solus Rears
Lot 3. Pull Up Stands, A1 Posters (Paper, Corrugated Plastic and PVC Foam Board) and PVC Banners
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Please see Document A - Invitation to Tender for full details of this criterion. |
Cost | 50% |
| Customer Service | Please see Document A - Invitation to Tender for full details of this criterion. |
Quality | 40% |
| Sustainability | Please see Document A - Invitation to Tender for full details of this criterion. |
Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Ards and North Down Borough Council
- Public Procurement Organisation Number: PTTZ-3295-PYCW
City Hall, The Castle
Bangor
BT20 4BT
United Kingdom
Region: UKN09 - Ards and North Down
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland