Section one: Contracting authority/entity
one.1) Name and addresses
Birmingham Museums Trust
Birmingham Museum & Art Gallery, Chamberlain Square,
Birmingham B3 3DH
B3 3DH
hello@birminghammuseums.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.birminghammuseums.org.uk/
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28508
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Collections Decant Service for Birmingham Museums Trust
two.1.2) Main CPV code
- 92521000 - Museum services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement at the time of conclusion of the contract:
Birmingham Museums Trust procured the services of a suitably skilled and experienced contractor to undertake the packing and transportation of collections from Birmingham Museum & Art Gallery (‘BMAG’) to three off-site locations, before June 2022; and the subsequent return from these locations to BMAG’s premises during 2023.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
23
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-019012
Section five. Award of contract/concession
Contract No
PRO261
Title
Provision of Collections Decant Service for Birmingham Museums Trust
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
3 August 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Momart Limited
Exchange Tower, 6th Floor, 2 Harbour Exchange Square
London
E14 9GE
Telephone
+44 2074263000
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £414,921
Section six. Complementary information
six.3) Additional information
(MT Ref:224588)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 92521000 - Museum services
seven.1.2) Additional CPV code(s)
- 60100000 - Road transport services
- 63521000 - Freight transport agency services
- 60112000 - Public road transport services
seven.1.3) Place of performance
NUTS code
- UKG31 - Birmingham
seven.1.4) Description of the procurement:
Change from packing and transportation from BMAG to a local store; provision of additional packing and transportation services to move a proportion of art from the museum to a storage location within a distance by road of 150 miles.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
24
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£564,921
seven.1.7) Name and address of the contractor/concessionaire
Momart Limited
Exchange Tower, 6th Floor, 2 Harbour Exchange Square
London
E14 9GE
Telephone
+44 2074263000
Country
United Kingdom
NUTS code
- UKI - London
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Change from packing and transportation from BMAG to a local store; provision of additional packing and transportation services to move a proportion of art from the museum to a storage location within a distance by road of 150 miles.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Whilst two of the storage locations identified in the original tender remain unchanged; the third local off-site location failed to reach contractual completion. Due to the nature of the delay and significant impact to the decant programme, these unforeseen circumstances have necessitated an urgent change of storage provision. As such, alternative specialist storage facilities were sought via a separate procurement opportunity, which was advertised and out to market in November 2021.
To facilitate the change from a local BMAG operated store to one further afield operated by third parties, the original packing and transportation requirements had to be revised. To maintain consistency of service and warranty; it was deemed necessary to amend the existing award/contract to incorporate more extensive packing and transportation for a proportion of art to be moved from the museum to a new storage location.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £414,921
Total contract value after the modifications
Value excluding VAT: £564,921