Section one: Contracting authority
one.1) Name and addresses
THE EXTRACARE CHARITABLE TRUST
Coventry
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
https://www.extracare.org.uk/contact-us/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SOFT FACILITIES MANAGEMENT
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes and head office predominately in the West and East Midlands
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,750,761
two.2) Description
two.2.1) Title
Lot 1 West
Lot No
1
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control)
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 3600
Quality criterion - Name: Sustainability / Weighting: 400
Quality criterion - Name: Interview / Weighting: 1000
Quality criterion - Name: Site Visit / Weighting: 1000
Price - Weighting: 4000
two.2.11) Information about options
Options: Yes
Description of options
The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.
two.2) Description
two.2.1) Title
Lot 2 East
Lot No
2
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKF2 - Leicestershire, Rutland and Northamptonshire
- UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
two.2.4) Description of the procurement
The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control)
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 3600
Quality criterion - Name: Sustainability / Weighting: 400
Quality criterion - Name: Interview / Weighting: 1000
Quality criterion - Name: Site Visit / Weighting: 1000
Price - Weighting: 4000
two.2.11) Information about options
Options: Yes
Description of options
The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.
two.2) Description
two.2.1) Title
Lot 3 South
Lot No
3
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
two.2.4) Description of the procurement
The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control)
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 3600
Quality criterion - Name: Sustainability / Weighting: 400
Quality criterion - Name: Interview / Weighting: 1000
Quality criterion - Name: Site Visit / Weighting: 1000
Price - Weighting: 4000
two.2.11) Information about options
Options: Yes
Description of options
The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-014766
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 November 2021
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fidelis Contract Services Ltd
Birmingham
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,666,975
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 November 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Just Ask Estate Services Ltd
West Byfleet
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £8,356,758
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 November 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fidelis Contract Services Ltd
Birmingham
Country
United Kingdom
NUTS code
- UKG3 - West Midlands
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,727,027
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
London
Country
United Kingdom