Section one: Contracting authority
one.1) Name and addresses
London Borough of Waltham Forest
Waltham Forest Town Hall, 701 Forest Road
Walthamstow
E17 4JF
Contact
Mr Gbadebo
taiwo.gbadebo@walthamforest.gov.uk
Telephone
+44 2084963000
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
http://www.walthamforest.gov.uk/
Buyer's address
http://www.walthamforest.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LBWF- ARBORICULTURAL SERVICES
Reference number
DN703725
two.1.2) Main CPV code
- 77211300 - Tree-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
The contract will require the specialist arboricultural contractor to provide annual maintenance to
the Councils stock of 52,000 trees (Highway, Parks, Sports Grounds etc) on a four-year cycle,
carry out ad hoc tree maintenance, and emergency tree works when required following a similar
contract specification and core service as currently provided.
Works will consist of planned pollarding, epicormic growth, tree reductions, general pruning,
mechanical protection like root barriers and tree planting
The contractor will also be required to carry out tree planting as an when required.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 77211600 - Tree seeding
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The contract will require the specialist arboricultural contractor to provide annual maintenance to
the Councils stock of 52,000 trees (Highway, Parks, Sports Grounds etc) on a four-year cycle,
carry out ad hoc tree maintenance, and emergency tree works when required following a similar
contract specification and core service as currently provided.
Works will consist of planned pollarding, epicormic growth, tree reductions, general pruning,
mechanical protection like root barriers and tree planting
The contractor will also be required to carry out tree planting as an when required.
And the contractor will need to provide an emergency call out service to tackle fallen trees
during weather events providing a single point of contact during adverse weather incidents.
The service is a 24hour call out which is provided through their contact centre and will ensure
emergency attendance is in place to respond to fallen, damaged and dangerous trees all year
round.
The contractor will also need to provide detailed insurance reports when required.
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria including social value / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
This contract is open to additional 24 months extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 February 2024
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
Strand,
London
WC2A 2LL
Country
United Kingdom