Section one: Contracting authority
one.1) Name and addresses
Horsham District Council
Chart Way
Horsham
RH12 1RL
Contact
Procurement Team
Country
United Kingdom
NUTS code
UKJ28 - West Sussex (North East)
Internet address(es)
Main address
Buyer's address
https://www.sesharedservices.org.uk/esourcing
one.1) Name and addresses
Mid Sussex District Council
Oaklands Road
Haywards Heath
RH16 1SS
Country
United Kingdom
NUTS code
UKJ27 - West Sussex (South West)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Horsham District Council and Mid Sussex District Council - Manned Security Services
Reference number
HMDC - 031997
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
Horsham District Council and Mid Sussex District Council are inviting tenders for Manned Security Services. The Councils are seeking to appoint suitably qualified and experienced contractors for the provision of uniformed security staff to:a. Maintain the security of Council offices and other specified areas,b. Provide out of normal office hours mobile patrols for the depots, car parks, and other specified areas,c. Provide a key holding and fire and intruder alarm response,d. Provide ad hoc uniformed security for specific events e.g. election vote counts.This contract is being procured under the Light Touch Regime.The duration of the Contract will be five years, commencing on 01 June 2021, with an option to extend for up to 24 months. Full information is available in the tender documents.
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79710000 - Security services
- 79713000 - Guard services
two.2.3) Place of performance
NUTS codes
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
two.2.4) Description of the procurement
Horsham District Council and Mid Sussex District Council are inviting tenders for Manned Security Services. The Councils are seeking to appoint suitably qualified and experienced contractors for the provision of uniformed security staff to:a. Maintain the security of Council offices and other specified areas,b. Provide out of normal office hours mobile patrols for the depots, car parks, and other specified areas,c. Provide a key holding and fire and intruder alarm response,d. Provide ad hoc uniformed security for specific events e.g. election vote counts.This contract is being procured under the Light Touch Regime.The duration of the Contract will be five years, commencing on 01 June 2021, with an option to extend for up to 24 months. Full information is available in the tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 June 2021
End date
31 May 2026
This contract is subject to renewal
Yes
Description of renewals
Option to extend for up to 24 months subject to performance and the absolute discretion of the Councils.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 February 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
15 February 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Horsham District Council (or relevant Council) will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).