Section one: Contracting authority
one.1) Name and addresses
Dorset & Wiltshire Fire and Rescue Service
5 Rivers Health and Wellbeing Centre
Hulse, Road, Salisbury, Wiltshire
SP1 3NR
Contact
Gill Worthington
Gill.Worthington@dwfire.org.uk
Telephone
+44 1722691464
Country
United Kingdom
NUTS code
UKK25 - Dorset
National registration number
VAT GB232 3358 32
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42040&B=BLUELIGHT
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42040&B=BLUELIGHT
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Prevention, Protection and Operational Risk
Reference number
DWFRS 2022/010
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Dorset and Wiltshire Fire and Rescue Services (DWFRS) are conducting an “Invitation to Tender” through Bluelight E-Sourcing Portal using an “Open Procedure”. The requirement is for Bidders to provide a Prevention, Protection and Operational Risk (PPOR) Software System which is capable of meeting the mandatory compliance reporting and outcomes required, within the Fire Service.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48170000 - Compliance software package
- 48219300 - Administration software package
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
- UK - United Kingdom
Main site or place of performance
SP1 3NR
two.2.4) Description of the procurement
Dorset and Wiltshire Fire and Rescue Services (DWFRS) are conducting an “Invitation to Tender” through Bluelight E-Sourcing Portal using an “Open Procedure”. The requirement is for Bidders to provide a Prevention, Protection and Operational Risk (PPOR) Software System which is capable of meeting the mandatory compliance reporting and outcomes required, within the Fire Service. We are looking for an existing solution and not a system which requires development. Contract will be initially for 2 years, with 2 options to extend by 2 years, so a possible 6 year contract if options undertaken by DWFRS.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
24 March 2022
End date
23 March 2024
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract twice by 2 year periods
23/03/2024 to 23/03/2026 (2 years) and
23/03/2026 to 23/03/2028 (2 years)
if extension of contract undertaken
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Two options requested
Option 1 - On Premises Solution onto DWFRS Server Farm
Option 2 - Hosted Platform (Cloud) SaaS software
Bidders are expected to provide pricing for both options for an existing developed system
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
List and brief description of conditions: Please see the procurement documents published via Bluelight e-Tendering Portal
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The Software Solution will be capable of meeting the Fire Service mandatory requirements from the Home Office to record and report the Prevention and Protection activities undertaken. The Home Office have specific requirements as to what data they require, and in addition to this, DWFRS have their own additional data requirements.
There is an expectation that Bidders will have an understanding, of Emergency Services requirements, especially within the Emergency Services and Fire Service Sector. The software will be customisable, so that the data collection can be tailored to meet local requirements and those of our partnering organisations such as Home Office, National Fire Chiefs Councils (NFCC) and other regulatory and mandatory compliance partners.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 February 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Dorset and Wiltshire Fire and Rescue Service
Health and Wellbeing centre, Hulse Road
Salisbury
SP1 3NR
gill.worthington@dwfire.org.uk
Telephone
+44 1722691464
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Please see the procurement documents published via Bluelight e-Tendering Portal