Section one: Contracting authority
one.1) Name and addresses
HealthTrust Europe LLP (HTE) acting on behalf of
19 George Road
Edgbaston, Birmingham
B15 1NU
Telephone
+44 08458875000
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://healthtrusteurope.bravosolution.co.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Document, Communication & Print Management & Associated goods & services
two.1.2) Main CPV code
- 72512000 - Document management services
two.1.3) Type of contract
Services
two.1.4) Short description
This framework is for the provision of the agreement of Document, Communication & Print Management, which comprises of 5 Lots, as listed below:
Lot 1 Document Management - This lot includes a comprehensive range of document management services to include but not limited to Document Storage, scanning, and secure destruction of records.
Lot 2 Communications tools - This lot presents the integration of solutions that is supported by secure and resourceful processes. Tools that assist mailing and document processing tasks that integrate communication with a mixture of traditional systems and innovative ones. The service and tools should provide an efficient, secure, free of error, convenient, and cost-effective method to manage communications via various modes available to the Participating Authorities.
Lot 3 External Print Solution - This lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.
Lot 4 Print Management - This lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs. This gives Participating Authorities the opportunity to outsource the management of their printing devices while benefitting from expert support and guidance in print management.
Lot 5 Aggregation of lot option (1-4) - For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to run a competitive exercise for a sole award.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £75,000,000
two.2) Description
two.2.1) Title
Lot No
Lot 1 Document Management
two.2.2) Additional CPV code(s)
- 72512000 - Document management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot includes a comprehensive range of document management services to include but not limited to Document Storage, scanning, and secure destruction of records.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 2 Communications tools
two.2.2) Additional CPV code(s)
- 79571000 - Mailing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot presents the integration of solutions that is supported by secure and resourceful processes. Tools that assist mailing and document processing tasks that integrate communication with a mixture of traditional systems and innovative ones.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 3 External Print Solution
two.2.2) Additional CPV code(s)
- 79810000 - Printing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot will cover the external printing solutions to include letterhead, leaflets and other design and digital and/or physical printing requirement of the Participating Authorities.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 4 Print Management
two.2.2) Additional CPV code(s)
- 79811000 - Digital printing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot presents a comprehensive solution to optimise printing infrastructure, streamline workflows and reduce costs.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
Lot 5 Aggregation of lot option (1-4)
two.2.2) Additional CPV code(s)
- 30232100 - Printers and plotters
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
For Participating Authorities that have a requirement for more than one lot, out of lots 1, 2, 3 and 4 wishes to either direct award or run a competitive exercise for a sole award.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
This framework will run 3 years with the option for HealthTrust Europe, at their discretion, to extend for a further 1 year.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-028611
Section five. Award of contract
Lot No
1
Title
Document Management
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 December 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Apogee Corporation Limited
Nimbus House, Liphook Way
Kent
ME16 0FZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02853595
The contractor is an SME
No
five.2.3) Name and address of the contractor
Harlow Printing Limited
Maxwell Street
South Shields
NE33 4PU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00435445
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ricoh UK Limited
900 Pavilion Drive, Northampton Business Park
Northampton
NN4 7RG
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01271033
The contractor is an SME
No
five.2.3) Name and address of the contractor
Iron Mountain (UK) PLC
Ground Floor 4 More London Riverside
London
SE1 2AU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01478540
The contractor is an SME
No
five.2.3) Name and address of the contractor
Restore Plc
8 Beam Reach, Coldharbour Lane, Rainham
Essex
RM13 9YB
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
05169780
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000,000
Section five. Award of contract
Lot No
2
Title
Communications tools
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 December 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Opus Trust Marketing Limited Trading as Adare SEC Limited
133 Scudamore Road, Braunstone Frith Industrial Estate
Leicester
LE3 1UQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03829462
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Allied Publicity Services (Manchester) Limited
Chetham House, Bird Hall Lane, Cheadle Heath
Greater Manchester
SK3 0ZP
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
681528
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Apogee Corporation Limited
Nimbus House, Liphook Way
Kent
ME16 0FZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02853595
The contractor is an SME
No
five.2.3) Name and address of the contractor
CFH DOCMAIL LTD
ST PETER'S PARK, WELLS ROAD, WESTFIELD
Radstock
BA3 3UP
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01716891
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Harlow Printing Limited
Maxwell Street
South Shields
NE33 4PU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00435445
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Imail Comms Limited
Unit 3 Manor Park Ind Est., Quinn Close
Coventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
13535125
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
PSL Print Management Limited
Units A59-60, Red Scar Business Park, Longridge Road
Preston
PR2 5ND
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02084294
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ricoh UK Limited
900 Pavilion Drive, Northampton Business Park
Northampton
NN4 7RG
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01271033
The contractor is an SME
No
five.2.3) Name and address of the contractor
Synertec Limited
2 Castle Road, Chelston Business Park
Wellington
TA21 9JQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03717583
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £15,000,000
Section five. Award of contract
Lot No
3
Title
External Print Solutions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 December 2024
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Allied Publicity Services (Manchester) Limited
Chetham House, Bird Hall Lane, Cheadle Heath
Greater Manchester
SK3 0ZP
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
681528
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Apogee Corporation Limited
Nimbus House, Liphook Way
Kent
ME16 0FZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02853595
The contractor is an SME
No
five.2.3) Name and address of the contractor
Collector Set Printers Limited
House, Sir Thomas Longley Road, Medway City Estate Rochester
Kent
ME2 4DP
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02853595
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Continuous Dataprint (UK) Limited
Forms House 74-82 Rose Lane, Mossley Hill
Liverpool
L18 8EE
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
2696956
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Corporate Document Services Limited
Riverside House, 7 Canal Wharf
Leeds
LS11 5AS
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02925653
The contractor is an SME
No
five.2.3) Name and address of the contractor
Cubiquity Limited
51-53 Queen Street
Wolverhampton
WV1 1ES
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
6925648
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Harlow Printing Limited
Maxwell Street
South Shields
NE33 4PU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00435445
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Chetham House Limited T/A SF Taylor
Unit 13 Bamford Business Park Hibbert Street
Stockport
SK4 1PL
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
6989033
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £11,000,000
Section five. Award of contract
Lot No
4
Title
Print Management
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 December 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Apogee Corporation Limited
Nimbus House, Liphook Way
Kent
ME16 0FZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02853595
The contractor is an SME
No
five.2.3) Name and address of the contractor
Aurora Managed Services Ltd
1-2 Castle Lane
London
SW1E 6DR
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
06228885
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Harlow Printing Limited
Maxwell Street
South Shields
NE33 4PU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00435445
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kyocera Document Solutions UK
Eldon Court, 75 - 77 London Road
Reading
RG1 5BS
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02150688
The contractor is an SME
No
five.2.3) Name and address of the contractor
Ricoh UK Limited
900 Pavilion Drive, Northampton Business Park
Northampton
NN4 7RG
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01271033
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £14,000,000
Section five. Award of contract
Lot No
5
Title
Aggregation of Lot option (1-4)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 December 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Apogee Corporation Limited
Nimbus House, Liphook Way
Kent
ME16 0FZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
02853595
The contractor is an SME
No
five.2.3) Name and address of the contractor
Harlow Printing Limited
Maxwell Street
South Shields
NE33 4PU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00435445
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Ricoh UK Limited
900 Pavilion Drive, Northampton Business Park
Northampton
NN4 7RG
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01271033
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
HealthTrust Europe LLP (HTE) acting as agent for the Mid and South Essex NHS Foundation Trust ("MSE")
19 George Road
Birmingham
B15 1NU
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Legal Department, HealthTrust Europe
19 George Road
Birmingham
B15 1NU
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
HealthTrust Europe LLP
19 George Road
Birmingham
B15 1NU
Country
United Kingdom