Section one: Contracting authority
one.1) Name and addresses
West Suffolk NHS Foundation Trust
Hardwick Lane
Bury St Edmunds
IP33 2QZ
Contact
Kelly Swain or Michelle Wood
Telephone
+44 1284712887
Country
United Kingdom
NUTS code
UKH14 - Suffolk
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WSFT - Estates - CHP Maintenance
two.1.2) Main CPV code
- 71314310 - Heating engineering services for buildings
two.1.3) Type of contract
Services
two.1.4) Short description
The Trust Installed a new gas fired Combined Heat and Power (CHP) Unit at the rear of the main building close to the existing generators (see drawings for location) in 2008 and since that date has employed a specialist to carry out all scheduled and unscheduled servicing and maintenance requirements.
The current agreement shall shortly be concluding, and the Trust wish to Tender the Servicing and Maintenance Contract for 40,295 hours run (5 years at 24/7 operation).
It is the intention that the Contract would run for a five year duration based upon a continuation of the 24hrs per day operation of the CHP.
It should be noted that at the completion of each year an annual review shall be conducted and it is at this point that a decision would be made as to the hours of operation for the next 12 months shall be agreed and set.
two.1.5) Estimated total value
Value excluding VAT: £520,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 42100000 - Machinery for the production and use of mechanical power
- 71314000 - Energy and related services
two.2.3) Place of performance
NUTS codes
- UKH14 - Suffolk
Main site or place of performance
West Suffolk NHS Foundation Trust,
Hardwick Lane
Bury st Edmunds
IP33 2QZ
two.2.4) Description of the procurement
The Trust Installed a new gas fired Combined Heat and Power (CHP) Unit at the rear of the main building close to the existing generators (see drawings for location) in 2008 and since that date has employed a specialist to carry out all scheduled and unscheduled servicing and maintenance requirements.
The current agreement shall shortly be concluding, and the Trust wish to Tender the Servicing and Maintenance Contract for 40,295 hours run (5 years at 24/7 operation).
It is the intention that the Contract would run for a five year duration based upon a continuation of the 24hrs per day operation of the CHP.
It should be noted that at the completion of each year an annual review shall be conducted and it is at this point that a decision would be made as to the hours of operation for the next 12 months shall be agreed and set.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £520,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2024
End date
30 June 2029
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 5 February 2024
four.2.7) Conditions for opening of tenders
Date
4 January 2024
Local time
4:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Quince House
West Suffolk NHS Foundation Trust
Bury St. Edmunds
IP33 2QZ
Country
United Kingdom