Section one: Contracting authority
one.1) Name and addresses
North of Tyne Combined Authority
The Lumen St James Boulevard Newcastle Helix
Newcastle Upon Tyne
NE4 5BZ
Contact
Mrs Joanna Elliott
joanna.elliott@northtyneside.gov.uk
Telephone
+44 1916434351
Country
United Kingdom
Region code
UKC - North East (England)
Internet address(es)
Main address
http://www.northtyneside.gov.uk/
Buyer's address
http://www.northtyneside.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NTCA Winter Festival 2023
Reference number
DN650052
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
NTCA is seeking to appoint a Contractor who can conceive, design and deliver the organisational and planning requirements for the ‘Winter Festival 2023’.
The appointed Contractor will develop a creative theme that can be told realistically throughout the ‘Winter Festival 2023’. The project must be compelling, imaginative but understandable and it must be articulated and delivered consistently across the event footprint and within the specified budget. NTCA is looking for a theme that can be translated into an effective marketing campaign.
The ‘Winter Festival 2023’ will be held in Newcastle over a MINIMUM four-day period in late November/early December 2023 (potential dates are Thursday 30th November – Sunday 3rd December 2023) with enhancing events (to supplement ‘The Winter Festival 2023’) taking place in North Tyneside and Northumberland e.g., illuminating/animating iconic attractions in Berwick, Alnwick, Amble, Tynemouth, Whitley Bay and North Shields in the run up to the main event in Newcastle.
(Note: Whilst the Buyer in the Contact Details is listed as “North Tyneside Council”, this entry is system generated. For the avoidance of doubt, the Buyer in this case is the North of Tyne Combined Authority (NTCA). North Tyneside Council are conducting this procurement on NTCA’s behalf.)
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
NTCA is seeking to appoint a Contractor who can conceive, design and deliver the organisational and planning requirements for the ‘Winter Festival 2023’.
The appointed Contractor will develop a creative theme that can be told realistically throughout the ‘Winter Festival 2023’. The project must be compelling, imaginative but understandable and it must be articulated and delivered consistently across the event footprint and within the specified budget. NTCA is looking for a theme that can be translated into an effective marketing campaign.
The ‘Winter Festival 2023’ will be held in Newcastle over a MINIMUM four-day period in late November/early December 2023 (potential dates are Thursday 30th November – Sunday 3rd December 2023) with enhancing events (to supplement ‘The Winter Festival 2023’) taking place in North Tyneside and Northumberland e.g., illuminating/animating iconic attractions in Berwick, Alnwick, Amble, Tynemouth, Whitley Bay and North Shields in the run up to the main event in Newcastle.
(Note: Whilst the Buyer in the Contact Details is listed as “North Tyneside Council”, this entry is system generated. For the avoidance of doubt, the Buyer in this case is the North of Tyne Combined Authority (NTCA). North Tyneside Council are conducting this procurement on NTCA’s behalf.)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
11
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
6 February 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NTCA receives procurement support from North Tyneside Council and legal support from
Newcastle City Council (and external providers). North Tyneside Council is supporting
NTCA in the delivery of the procurement and so is listed as the procuring organisation
although legal documents will be entered into by NTCA.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom