Scope
Reference
NS012026
Description
Trowbridge Town Council
Invitation to Tender
Tree Works
Introduction
Trowbridge Town Council are inviting tenders from competent interested parties to carry out required tree works on Trowbridge Town Council maintained sites.
Towards the end of 2025 Trowbridge TC engaged a contractor to carry out a tree survey on our sites. The findings of which are the subject of this tender.
Location
The tree work is required at several locations around Trowbridge, see below. Full location maps are available in the tender docs.
Tree work specification
All work undertaken must be in line with best practice and BS3998 (2010).
See Tree work specification document and plans for more information and the work required.
Tender Submissions
Trowbridge Town Council require tenderers to submit a tender containing a detailed financial cost statement along with example RAMs, relevant case study examples, insurance details and any other relevant information.
Assessment of Submission
It is the intention of the Town Council to assess the bids through the use of a matrix with a weighting of 70% price and 30% quality. A copy of the quality matrix criteria is below.
Category
Criterion
Weighting %
Financial Proposal
Price competitiveness
70
Operational capability
Relevant Experience and capacity
10
H&S
10
Added Value
Engagement
10
The Town Council does not bind itself to accept the lowest or any tender, nor will it pay any expenses which may be occurred by any Tenderer in the preparation of this tender.
All recipients of these documents, whether or not they submit a tender, shall treat them as private and confidential. Tenders which do not conform to the foregoing instructions will not be considered. All rates and prices must be, and will deem to have been, tendered exclusive of VAT.
Conditions of Contract
The Town Council will enter into a formal contract with the successful tenderer for the tree work.
Conditions of Tender
The completed submission, as specified in the schedule of Documents below, are to be returned to the Town Clerk at the offices of Trowbridge Town Council by 12 noon 27th February 2026. Email address stuart.legg@trowbridge.gov.uk
The tenderer must not contact councillors or staff other than the specified point of contact for the Town Council as identified above for any reason at all.
The tenderer must not contact councillors or staff to encourage or support their tender outside the prescribed process.
The tenderer is to provide an electronic copy of the submission to the email address above. The electronic copy may be via email. Any tenders delivered outside of these times will not be accepted.
Please note, the comprehensiveness and quality of the documents will be used to assess the tender returns.
Schedule of Documents
The documents listed below will be required as part of the submission for assessment.
A. Financial cost statement
To include detailed breakdown of costs
B. Experience
Please submit details of your relevant experience and qualifications including membership of any relevant professional bodies.
D. Insurances
Please submit copies of your relevant insurances.
E. Health and Safety
Please submit examples of RAMs or qualifications.
F. Additional Information
Please submit any additional information that would be beneficial to the assessment of the tender.
Contact Information
For further details and queries, please contact stuart.legg@trowbridge.gov.uk
Total value (estimated)
- £40,000 excluding VAT
- £48,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 30 December 2026
- 8 months, 30 days
Main procurement category
Services
CPV classifications
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
Contract locations
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 February 2026, 11:59pm
Tender submission deadline
27 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Award criteria
It is the intention of the Town Council to assess the bids through the use of a matrix with a weighting of 70% price and 30% quality. A copy of the quality matrix criteria is listed in the invitation to tender document.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Trowbridge Town Council Tender Doc .docx
25142-Tree work specification.pdf
25142-TRM-2025-CA.pdf
25142-01-Biss Meadow Country Park.pdf
25142-01-Langford Park.pdf
25142-01-Paxcroft Brook.pdf
25142-01-St James Church.pdf
25142-01-St John the Evangelist.pdf
25142-01-Trinity Church.pdf
25142-01-Trowbridge Cemetery.pdf
25142-01-Trowbridge Skate Park.pdf
25142-01-Trowbridge Town Park.pdf
Contracting authority
Trowbridge Town Council
- Public Procurement Organisation Number: PTMC-2396-NHJQ
The Civic Centre
Trowbridge
BA14 8AH
United Kingdom
Region: UKK15 - Wiltshire CC
Organisation type: Public authority - sub-central government