Scope
Reference
PCAS01.08
Description
The Client was seeking to appoint a single Principal Contractor to deliver the full scope of Service Level Agreements (SLAs) outlined in the specification, which includes:
a. Statutory compliance maintenance and Planned Preventative Maintenance (PPM) across in-scope mechanical, electrical and specialist systems (see Detailed Technical Specification for SLA Provision and other appendices).
b. Reactive maintenance in line with the response model in Response Times.
c. Technical support and management of specialist subcontractors engaged under this Contract.
d. 24/7 operations support for emergencies.
e. While elements of the service may be subcontracted, the Contractor will remain the sole point of contact for the Client and will retain full responsibility for the coordination, management, and successful delivery of all aspects of the contract.
The Contractor must:
a. Ensure and provide proofs that all employees and subcontractors meet and maintain the required standards of competence, compliance, and performance.
b. Maintain clear and consistent communication with the Client, regardless of subcontractor involvement.
c. Be accountable for all service outcomes, including timeliness, quality, and statutory compliance.
d. Provide a unified reporting structure and escalation process for all services delivered under the contract.
e. This approach is intended to ensure streamlined communication, efficient contract management, and clear
accountability throughout the duration of the agreement.
Contract 1. Plymouth CAST Provision of Statutory Testing, Servicing and Reactive Repair Services
Supplier
Contract value
- £16,500,000 excluding VAT
- £19,800,000 including VAT
Above the relevant threshold
Award decision date
16 December 2025
Date assessment summaries were sent to tenderers
5 January 2026
Standstill period
- End: 14 January 2026
- 8 working days
Earliest date the contract will be signed
30 January 2026
Contract dates (estimated)
- 1 April 2026 to 1 April 2031
- Possible extension to 1 April 2033
- 7 years, 1 day
Description of possible extension:
2 further 1 year extensions
Main procurement category
Services
Additional procurement category
Works
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
The following are additional services in addition to the statutory testing and servicing. The £16.5m contract value includes the potential for this additional spend over the full term of
the contract Remedial Works - £6m Professional Services outside of scope - £3.5m New Schools may join the Trust or the Contract during the term of the contract; therefore, a contract variation may be required. The quantities requiring servicing and maintenance may be amended during the course of the contract, either additions or subtractions.
Additional activities to existing items may be required.
CPV classifications
- 35110000 - Firefighting, rescue and safety equipment
- 45000000 - Construction work
- 50000000 - Repair and maintenance services
- 71000000 - Architectural, construction, engineering and inspection services
- 79993000 - Building and facilities management services
- 90700000 - Environmental services
Contract locations
- UKK - South West (England)
Information about tenders
- 6 tenders received
- 6 tenders assessed in the final stage:
- 4 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Procedure
Procedure type
Open procedure
Suppliers
BAM FM LIMITED
- Companies House: SC190053
- Public Procurement Organisation Number: PWXW-4259-YCZR
Kelvin House
Stepps
G33 6FB
United Kingdom
Region: UKM84 - North Lanarkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
LANCER SCOTT FACILITIES MANAGEMENT LIMITED
- Companies House: 03537554
- Public Procurement Organisation Number: PLTM-6164-GYPM
Queen Charlotte House
Bristol
BS1 4HQ
United Kingdom
Website: https://www.lancerscott.co.uk/
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
LORNE STEWART PLC
- Companies House: 01348218
- Public Procurement Organisation Number: PNMQ-7247-CLPV
Aladdin Building
Greenford
UB6 8UY
United Kingdom
Email: bdteam@lornestewart.co.uk
Website: http://www.lornestewartgroup.com
Region: UKI73 - Ealing
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Plymouth CAST Provision of Statutory Testing, Servicing and Reactive Repair Services
SHIELD MECHANICAL ELECTRICAL & FACILITIES SERVICES LTD
- Companies House: 09748445
- Public Procurement Organisation Number: PJHN-7886-HQLJ
Shield Home, 135 Hanham High Street, Hanham
Bristol
BS15 3QY
United Kingdom
Website: http://www.shieldservicesgroup.com
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
WEMCO LIMITED
- Companies House: 06890451
- Public Procurement Organisation Number: PZBC-3935-QQHP
Brookside
Newton Abbot
TQ12 4PH
United Kingdom
Website: http://www.wemco.co.uk
Region: UKK43 - Devon CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
WHITEHEAD BUILDING SERVICES LIMITED
- Companies House: 01394970
- Public Procurement Organisation Number: PGNR-3296-MGPJ
Lanyon House
Newport
NP20 2DW
United Kingdom
Region: UKL21 - Monmouthshire and Newport
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contracting authority
PLYMOUTH CAST
- Companies House: 08438686
- Public Procurement Organisation Number: PVXX-8686-MMHT
Edmund Rice Building 21 Boniface Lane
Plymouth
PL5 3AG
United Kingdom
Email: admin@plymouthcast.org.uk
Region: UKK41 - Plymouth
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
PHP LAW LLP
Summary of their role in this procurement: Procurement Advisor
- Companies House: OC429243
- Public Procurement Organisation Number: PPRM-9434-VNYQ
Unit 3 The Brutus Centre
Totnes
TQ9 5RW
United Kingdom
Email: josie.medforth@phplaw.co.uk
Website: http://www.phplaw.co.uk
Region: UKK43 - Devon CC