Section one: Contracting authority
one.1) Name and addresses
Manor Field Infant and Junior School
Haydn Road, Esh Plaza, Sir Bobby Robson Wa
Basingstoke
RG22 4DH
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
https://www.manorfieldinfant.co.uk/
one.1) Name and addresses
Oakley Church of England Junior School
Oakley Lane, Esh Plaza, Sir Bobby Robson Wa
Basingstoke
RG23 7JZ
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
https://www.oakleyjuniorschool.co.uk/
one.1) Name and addresses
Oakley Infant School
Oakley Lane, Esh Plaza, Sir Bobby Robson Wa
Basingstoke
RG23 7JZ
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
https://www.oakley-inf.hants.sch.uk/
one.1) Name and addresses
Chalk Ridge Primary Schoo
Sullivan Road Brighton Hill, Esh Plaza, Sir Bobby Robson Wa, Hatch Warren
Basingstoke
RG22 4ER
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
https://www.chalkridgepri.hants.sch.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/PE633383JD
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Basingstoke Group Primary School ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Manor Field Infant and Junior School, Oakley Church of England Junior School, Oakley Infant School, and Chalk Ridge Primary School are a group of community schools located in Basingstoke, Hampshire. They have come together to seek a new catering partner.
two.1.5) Estimated total value
Value excluding VAT: £1,592,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ3 - Hampshire and Isle of Wight
Main site or place of performance
Hampshire and Isle of Wight
two.2.4) Description of the procurement
Manor Field Infant and Junior School, Oakley Church of England Junior School, Oakley Infant School, and Chalk Ridge Primary School are a group of community schools located in Basingstoke, Hampshire. They have come together to seek a new catering partner.
Manor Field Infant School is a co-educational school with approximately 154 students in reception to year 2 and a staff of 27. The current lunch service schedule is as follows: Year R students eat at 11.55 am, Year 1 students at noon, and Year 2 students at 12:25 PM.
Manor Field Junior School It is a co-educational school with approximately 213 students in years 3 to 6 and 27 staff members. The current lunch service schedule consists of a staggered service from 12.00 pm until all children are served.
Further details can be found on the school’s website: www.manorfieldinfant.co.uk, www.manorfield-jun.hants.sch.uk
Oakley Church of England Junior School
Is a co-educational school with approximately 253 students year 3 to 6 and 31 staff members. The current service provides Lunch from 12.00 pm to 13.00 pm
Further details can be found on the school’s website: www.oakleyjuniorschool.co.uk
Oakley Infant School
Is of mixed gender and has approximately 175 students (Reception to Year 2) and 30 staff. The current service provides Lunch from 12.00 pm to 13.00 pm.
Please note this is a delivered service site with the food being produced at the Junior school and transported over each day.
Further details can be found on the school’s website: www.oakley-inf.hants.sch.uk
Chalk Ridge Primary School
Is a co-educational school with approximately 306 students from reception to year 6 and 63 staff members. The current lunch service schedule consists of a staggered service from 12.45 am to 13.00 pm.
Further details can be found on the school’s website: www.chalkridgepri.hants.sch.uk
The schools have joined together in embarking on this tender process with the intention of appointing an experienced Catering contractor to deliver full catering services at all the schools.
The contract is intended to commence on the 1st September 2025 and will be for an initial period of 3 years with an option to extend by 2 years up to a maximum of 5 years in duration.
Please see SQ document for more information.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,592,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2025
End date
31 August 2030
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 February 2025
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 March 2025
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Basingstoke:-School-catering-services./PE633383JD
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/PE633383JD
GO Reference: GO-202516-PRO-29054098
six.4) Procedures for review
six.4.1) Review body
Manor Field Infant and Junior School
Haydn Road, Esh Plaza, Sir Bobby Robson Wa
Basingstoke
RG22 4DH
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom