Section one: Contracting authority
one.1) Name and addresses
Gainsborough Town Council
Richmond House,Morton Terrace
GAINSBOROUGH
DN212RJ
Contact
Belina Boyer
townclerk@gainsborough-tc.gov.uk
Telephone
+44 1427811573
Country
United Kingdom
Region code
UKF30 - Lincolnshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://gainsborough-tc.gov.uk/
Buyer's address
https://gainsborough-tc.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://gainsborough-tc.gov.uk/council-business/town-council-tenders/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://gainsborough-tc.gov.uk/council-business/town-council-tenders/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Hickman Bacon Memorial Park (Levellings) Redevelopment and Improvement
two.1.2) Main CPV code
- 37535200 - Playground equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
PROJECT BRIEF
The Hickman Bacon Memorial Park (Levellings) is an existing park for which Gainsborough Town Council have sole responsibility. The years though have taken their toll on this once thriving park. It is essential now that this park is brought back to life, as it is surrounded by residential properties, and is in a central part of our town, within easy reach of Southwest Ward, Trent and North Ward residents. There are not only residents but two schools in the vicinity of the park, and the local Scouts groups.
Gainsborough Town Council (GTC) is seeking to invite tenders for the design and build of a new play facility for children aged from 2 to 13+ years of age as well as adult gym equipment, with all equipment and surfacing conforming to EN1176 and EN1177.
In this phase the Council seeks a tender to:
1. Redevelop the toddler play area as to provide safe play equipment for children of pre-school age.
2. Redevelopment of play area for older children including the refurbishment of existing teen equipment and the removal of equipment that cannot be refurbished.
3. Repair and renewal of ball court creating opportunity to engage in improvised team sports
4. Installation of adult outdoor gym equipment helping to improve overall fitness, flexibility and strength
5. Landscaping, including plants, flowers and shrubs - engaging with the local community, Gainsborough in Bloom, nearby allotments helping to combat isolation.
We aim to provide play and fitness equipment that is accessible, inclusive and inviting to all. The equipment should wherever possible also be low maintenance whilst offering high play value.
The area assigned for development is located in Gainsborough (see location map). A budget of up to £116,945 has been set aside for the project.
The play areas must be appropriately fenced to exclude dogs and to retain young children in the play area
two.1.5) Estimated total value
Value excluding VAT: £116,945
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34928400 - Urban furniture
- 37535100 - Swings
- 37535200 - Playground equipment
- 37535210 - Playground swings
- 37535220 - Playground climbing apparatus
- 37535230 - Playground merry go rounds
- 37535240 - Playground slides
- 37535250 - Playground see saws
- 37535260 - Playground tunnels
- 37535270 - Playground sandboxes
- 37535290 - Wall and rope climbing equipment
- 37535291 - Wall climbing equipment
- 37535292 - Rope climbing equipment
- 43325000 - Park and playground equipment
- 45112723 - Landscaping work for playgrounds
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
Main site or place of performance
Sir Hickman Bacon Memorial Park, Love Lane, Gainsborough, Lincolnshire DN21 2NT. The park is locally known as the Levellings.
two.2.4) Description of the procurement
The Hickman Bacon Memorial Park (Levellings) is an existing park for which Gainsborough Town Council have sole responsibility. The years though have taken their toll on this once thriving park. It is essential now that this park is brought back to life, as it is surrounded by residential properties, and is in a central part of our town, within easy reach of Southwest Ward, Trent and North Ward residents. There are not only residents but two schools in the vicinity of the park, and the local Scouts groups.
Gainsborough Town Council (GTC) is seeking to invite tenders for the design and build of a new play facility for children aged from 2 to 13+ years of age as well as adult gym equipment, with all equipment and surfacing conforming to EN1176 and EN1177.
In this phase the Council seeks a tender to:
1. Redevelop the toddler play area as to provide safe play equipment for children of pre-school age.
2. Redevelopment of play area for older children including the refurbishment of existing teen equipment and the removal of equipment that cannot be refurbished.
3. Repair and renewal of ball court creating opportunity to engage in improvised team sports
4. Installation of adult outdoor gym equipment helping to improve overall fitness, flexibility and strength
5. Landscaping, including plants, flowers and shrubs - engaging with the local community, Gainsborough in Bloom, nearby allotments helping to combat isolation.
We aim to provide play and fitness equipment that is accessible, inclusive and inviting to all. The equipment should wherever possible also be low maintenance whilst offering high play value.
The area assigned for development is located in Gainsborough (see location map). A budget of up to £116,945 has been set aside for the project.
The play areas must be appropriately fenced to exclude dogs and to retain young children in the play area
The volume of goods and services should comprise as a minimum:
Description
Preliminaries such as but not limited to sight security, storage, welfare facilities compliant with Construction Design and Management Regulations 2015 (CDM), skip hire
Adult Fitness signage and usage instructions
Adult fitness equipment including rower, air walker, leg press, lateral pull and chest press, Twister, hand wheels, parallel rails, sit up bench and appropriate signage
Roundabout promoting inclusive play
Seesaw
4 place swing
junior multiplay
Basket Swing
Springer
Toddler multiplay
benches
Toddler surfacing
refurbishment and removal of existing equipment
Multiplay equipment for age 7+ for 7 or more users offering Multi-deck with 2 heights, Slide, Climbing Post, Rope Ladder, Climbing Wall, Curved Sliding Pole, climbing opportunity, Spinning and Bench Seat or similar encouraging interactive play and climbing, sliding and spinning.
benches
Equipment for 7+ age range mimicking surfing or skateboarding movement encouraging balance and co-ordination by producing swinging and rocking movement
Equipment for users aged 7+ encouraging balancing, group play, hanging, rocking spinning, swinging and social play
Fencing and gates - replacement, additional or refurbishment of existing
Topsoil and turf
Teen Surfacing replacement (detail with and without removal of existing)
Teen refurbish and removals
Post installation Inspection
Under the works you should allow for:
• No onsite or technical support will be provided by Gainsborough Town Council.
• Planning submission.
• Supplier to take full responsibility to check and ascertain the installation feasibility.
• Positioning, supply and installation of all play equipment and associated works, as per your design,
Safety surfacing
• The supply and installation of safety barriers, e.g., for play equipment, in accordance with minimum use zones and EN regulations.
• Fall protection and safety surfaces for the play area should meet appropriate National Safety Standards for the equipment, activity, location, and child age ranges.
• All proposed types of safety surfacing should have appropriate ground preparation to ensure free drainage, geotextile membrane, edging and access ramps or trans- fer platforms (cross sectional details will be required along with your tender return).
Design
Design should consider the surrounding Historic nature of Gainsborough and be in keeping with the environment.
Materials
The Council is not fixed about the type of materials to be used but will be looking for products that require minimal maintenance and are built for longevity. They should also have resistance to vandalism and offer inclusive play. This applies to all equipment, seating, surfacing, fencing and gates.
Fencing and gates
Any new play facilities will require suitable play fencing and safe closing gates, and vehicle maintenance gates. Theses gates should be a different colour to help to distinguish the access points.
Furniture
litter bins should be included in any new play facility themes, ensuring it is matching to the design, colour, and materials of the overall scheme.
Inclusivity
GTC would like their parks to be as inclusive as possible, inclusive play equipment must be considered as part of the tender.
Value Added
The Council encourages any additional value-added options within the proposal. These should be set out separately in the tender proposals.
Location
The Levellings is located to the north of the town centre within a well-established residential area. The address is Sir Hickman Bacon Memorial Park, Love Lane, Gainsborough, Lincolnshire DN21 2NT
Project Completion
The project will not be deemed complete until all snagging issues are resolved and the Post ROSPA Installation Inspection is complete and satisfactory (this will need to be included as part of the contract). As works will take place during potential wet weather with soft ground, any damage must be repaired and made good when leaving site.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £116,945
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
4
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Companies tendering will need to complete the qualifications questionnaire and supply relevant and up to date evidence.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 January 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 February 2023
Local time
12:00pm
Place
Gainsborough Town Council
Richmond House
Richmond Park
Morton Terrace
Gainsborough
Lincolnshire
DN21 2RJ
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Gainsborough Town Council
Richmond House, Richmond Park, Morton Terrace
Gainsborough
DN21 2RJ
townclerk@gainsborough-tc.gov.uk
Telephone
+44 1427811573
Country
United Kingdom