Section one: Contracting authority
one.1) Name and addresses
NHS Lothian
Estates Contracts, The Cottage, Reoyal Edinburgh Hospital
Morningside, Edinburgh
EH10 5HF
maxwell.muir@nhslothian.scot.nhs.uk
Telephone
+44 1315376945
Country
United Kingdom
NUTS code
UKM - SCOTLAND
Internet address(es)
Main address
http://www.nhslothian.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fire Risk Assessments
Reference number
NHSLFRA21
two.1.2) Main CPV code
- 90711100 - Risk or hazard assessment other than for construction
two.1.3) Type of contract
Services
two.1.4) Short description
The Fire Scotland Act 2005 and Fire Safety Scotland Regulations 2006 requires a building to have a suitable and sufficient Fire Risk Assessment undertaken and regularly reviewed.
NHSL require to have a Fire Risk Assessment undertaken for all properties identified within the site buildings list, the Fire Risk Assessment must be carried out under the BAFE Life Safety Fire Risk Assessment SP205 scheme and in accordance with PAS 79: 2012 guidance and recommended methodology.
two.1.5) Estimated total value
Value excluding VAT: £160,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90711100 - Risk or hazard assessment other than for construction
- 75251110 - Fire-prevention services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
- UKM75 - Edinburgh, City of
- UKM78 - West Lothian
two.2.4) Description of the procurement
The Fire Scotland Act 2005 and Fire Safety Scotland Regulations 2006 requires a building to have a suitable and sufficient Fire Risk Assessment undertaken and regularly reviewed.
NHSL require to have a Fire Risk Assessment undertaken for all properties identified within the site buildings list, the Fire Risk Assessment must be carried out under the BAFE Life Safety Fire Risk Assessment SP205 scheme and in accordance with PAS 79: 2012 guidance and recommended methodology.
The Assessment must include that a full and extensive site survey and inspection is completed, and the assessment should:
- Identify people at Risk
- Identify fire hazards
- Evaluate the risk and decide if existing measures are adequate.
- Record fire risk assessment information.
- Review the fire risk assessment.
The Final Fire Risk Assessment must be signed by the Assessor and Checked, Validated and Counter Signed by a Senior Colleague.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 80
Price - Weighting: 20
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
20
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Bidders will be required to have a “general” yearly turnover threshold value of 1.5 times the value of the contract (240,000 GBP) for the last three years prior to the date of proposed contract award.
The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice.
- Employer’s (Compulsory) Liability Insurance = 5 million GBP
- Public Liability Insurance = 5 million GBP
- Professional Indemnity Insurance
three.1.3) Technical and professional ability
List and brief description of selection criteria
The Fire Risk Assessor(s) completing assessments must be a member of one or more of the below professional body registration schemes:-
- BAFE SP205 Fire Safety Register.
- The institute of Fire Safety Managers (IFSM).
- The institute of Fire Safety Engineers (IFE).
- The institute of Fire Prevention Officers (IFPO).
- Warrington Certification LTD Fire Risk Assessors Certification Scheme (Company) FRACS.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 February 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 17 May 2021
four.2.7) Conditions for opening of tenders
Date
17 February 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 17699. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:640290)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom