Section one: Contracting authority
one.1) Name and addresses
Coventry City Council
Council House,Earl Street
COVENTRY
CV15RR
Contact
Procurement Services
procurement.services@coventry.gov.uk
Telephone
+44 2476975232
Country
United Kingdom
NUTS code
UKG33 - Coventry
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
COV - Provision of Event Ticketing, Admission Control and Car Parking Management
Reference number
COV - 10048
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to appoint a Supplier to provide the following services for its events within the City.
•Sell the event tickets on the Council's behalf via the Supplier's sales platform and an on site box office
•Provide staffing and equipment during the actual event for admission control / to validate the event tickets when the customers arrive
•Sell the event car parking tickets on the Council's behalf via the Supplier's sales platform and on arrival
•Provide staffing and equipment during the actual event to validate the car parking tickets when the cars arrive
•Provide an internal (i.e. inside the event grounds) traffic management service and Staff to manage the actual car parking during the event.
•Provide staffing and equipment to manage on site visitor parking at the event, and control visitor vehicles while in the event site
•Provide up to date sales data on a weekly basis and on-site real time data
•Work with the Council to establish customer conditions of sale for tickets
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
The Council wishes to appoint a Supplier to provide the following services for its events within the City.
•Sell the event tickets on the Council's behalf via the Supplier's sales platform and an on site box office
•Provide staffing and equipment during the actual event for admission control / to validate the event tickets when the customers arrive
•Sell the event car parking tickets on the Council's behalf via the Supplier's sales platform and on arrival
•Provide staffing and equipment during the actual event to validate the car parking tickets when the cars arrive
•Provide an internal (i.e. inside the event grounds) traffic management service and Staff to manage the actual car parking during the event.
•Provide staffing and equipment to manage on site visitor parking at the event, and control visitor vehicles while in the event site
•Provide up to date sales data on a weekly basis and on-site real time data
•Work with the Council to establish customer conditions of sale for tickets
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The framework period is for 2 years with an option to extend by a further two 12 months periods at the Council's discretion. The framework may be renewed after this point.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework period is for 2 years with an option to extend by a further two 12 months periods at the Council's discretion.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 February 2021
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 February 2021
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Coventry City Council Procurement & Commissioning
Coventry
CV1 2GN
Country
United Kingdom