Section one: Contracting authority
one.1) Name and addresses
Melin Homes Limited
Ty'r Efail, Lower Mill Field
Pontypool
NP4 0XJ
Contact
Procurement team
procurement.team@melinhomes.co.uk
Telephone
+44 1495745910
Country
United Kingdom
NUTS code
UKL2 - East Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA24809
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
housing association
one.5) Main activity
Other activity
Commercial cleaning
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Commercial Cleaning Services
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Melin Homes is procuring a contract to conduct cleaning services to internal and external communal areas (staircases, corridors, walkways, lobbies, lifts, communal rooms) of blocks of flats, sheltered accommodation.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £150,000
two.2) Description
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKL2 - East Wales
- UKL - Wales
Main site or place of performance
Lot 1 – Torfaen
Lot 2 – Monmouthshire & South Powys
Lot 3 – Blaenau Gwent
Lot 4 – Newport
two.2.4) Description of the procurement
The procurement is split into three sections:
Section A – Qualification: This section contains economic, financial, and technical information that Applicants must demonstrate they are able to meet or satisfy to register a "Pass". IMPORTANT: Applicants who register a "Fail" in respect of any question in Section A will not be considered further and will be excluded from further participation in the procurement process.
Section B – Qualitative: This section contains several questions which will be scored in accordance with the Award Criteria / Scoring Matrix.
Section C – Costing Exercise: Applicants are required to complete this information, ensuring that their response relates directly to all Lot(s)
This ITT:
asks Applicants to submit their Tenders in accordance with the instructions set out in the remainder of this ITT.
sets out the overall timetable and process for the procurement to Applicants.
provides Applicants with sufficient information to enable them to submit a compliant Tender.
sets out the Award Criteria and Scoring Matrix that will be used to evaluate the tenders; and
explains the administrative arrangements for the receipt of Tenders.
Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27st October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales.
Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-025453
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 December 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
PBH Facilities Services Ltd
323 Woodside Road , Springvale Ind Est
Cwmbran
NP445BS
Telephone
+44 7988071248
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £120,000
Section six. Complementary information
six.3) Additional information
Applicants must bid for all LOTS within this procurement
Site visits
There are no sites visits involved arranged within this procurement, However if any bidders would like to visits a site please contact the procurement team to arrange
Procurement.team@melinhomes.co.uk
Selection process - Interview
Melin Homes intends to carry out an interview and selection process to the top 3 highest bidders, based upon the tenders returned and the information therein. Please make sure you are available Thursday 27th October 2022 to attend an appointment located at our Melin offices, Pontypool, South Wales.
Shortlisted tenderers will then be invited to an interview to a panel made up of members of staff and residents followed by question-and-answer session. The format and duration of the session will be notified to those successfully shortlisted.
Living Wage Accreditation
In line with Melin Homes own values and commitment, the successful Tenderer must achieve Living Wage Foundation accreditation within six months of the commencement of the contract. More information can be found at https://www.livingwage.org.uk.
Transfer of Undertakings (Protection of Employment)
At the time of inviting this tender, Melin Homes anticipates that TUPE will apply to this contract in respect of Melin Homes' and the current Service Providers’ employees who are assigned to undertaking the Services. Melin Homes gives no undertaking regarding any information provided. Details of the staff involved are detailed in Appendix C.
To fully understand the obligation of TUPE, Melin Homes’ recommends that Applicants seek legal advice. Bidders are required to undertake their own due diligence.
Community Benefits
It is Melin Homes' responsibility to deliver and report on Welsh procurement, supply-chain opportunities, resource and waste, targeted recruitment, and training (TR&T) and community donations, to enable us to monitor our economic and environmental impact in Wales. Therefore, Tenderers must provide information on how they will support
(WA Ref:127845)
six.4) Procedures for review
six.4.1) Review body
High court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom