Section one: Contracting authority
one.1) Name and addresses
Warrington Borough Council
1 Time Square, Bewsey & Whitecross
Warrington
WA1 2NT
Contact
Mr Mike Matthews
michael.matthews@warrington.gov.uk
Telephone
+44 1925444135
Country
United Kingdom
Region code
UKD61 - Warrington
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing System for Holiday Activity Fund
Reference number
DN705377
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
The Department for Education (DfE) has granted Local Authorities funding to provide Holiday Activities with Food (HAF) to cover the Easter, Summer and Christmas holiday periods from April 2021 to March 2025.
The aim of the HAF programme is to support children and young people aged between 4 and 16 who are eligible for Free School Meals to access high quality activities and food free of charge over each of these holiday periods.
The provision shall be via a pseudo Dynamic Purchasing System and is open to admitted providers throughout the period of validity which will initially be until end of March 2025 but could be extended dependent on future funding availability.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Physical Activity
Lot No
1
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKD61 - Warrington
two.2.4) Description of the procurement
Lot 1 Physical activity – Physical activity this can range from yoga, forest school, treasure hunts, as well as adventure activities and more common activities such as football, rounders and dance etc
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wellbeing activity
Lot No
2
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKD61 - Warrington
two.2.4) Description of the procurement
Lot 2 Wellbeing activity – Arts and crafts, music playing or making, playdough, storytelling, Drama etc.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Nutritious meal
Lot No
3
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKD61 - Warrington
two.2.4) Description of the procurement
Lot 3 Nutritious meal - must be included as part of the offer - Where possible we would like groups to link with community hub food providers. If, however you plan to provide food directly to young people please explain how this is being met, along with a sample menu. Please note that all meals must meet the food school standards.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Nutritional Education
Lot No
4
two.2.2) Additional CPV code(s)
- 80000000 - Education and training services
two.2.3) Place of performance
NUTS codes
- UKD61 - Warrington
two.2.4) Description of the procurement
Lot 4 Nutritional Education – this does not need to be formal, it could as simple as trying new foods, growing vegetables, understanding colour codes on cereal boxes. We seek family engagement in this area wherever possible and welcome family cooking sessions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Warrington Borough Council
Warrington
Country
United Kingdom