Section one: Contracting entity
one.1) Name and addresses
Highlands and Islands Airports Limited
Head Office, Inverness Airport
Inverness
IV2 7JB
Telephone
+44 1667462445
Fax
+44 1667464300
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.6) Main activity
Airport-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of High Mast Lighting and Associated New Works
Reference number
HIA-01242
two.1.2) Main CPV code
- 50800000 - Miscellaneous repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Annual inspection, testing, maintenance and routine repairs of airfield high mast lighting, plus emergency call-outs and project works as instructed
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 31500000 - Lighting equipment and electric lamps
- 31518100 - Floodlights
- 34991000 - Field operating lights
- 34968000 - Airport Surveillance System and Lighting System
- 34995000 - Lighting for aircraft guidance and illumination
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Benbecula, Inverness, Islay, Kirkwall, Stornoway, Sumburgh, Dundee and Wick John O'Groats Airports
two.2.4) Description of the procurement
a) The Contractor must provide annual testing, inspection maintenance, and routine repair of the 43 high mast lighting columns, located across 8 Airports (Benbecula, Dundee, Islay, Inverness, Kirkwall, Stornoway, Sumburgh and Wick), to the current industry standard (PLG 07). A schedule of the columns with the most up to date information known is in the Tender Pack.
b) The Contractor must provide annual reports on the condition of each inspected mast at each airport site together with forecast planning including estimated costs, for repairs and/or replacement in each of the forthcoming 3 financial years, on a rolling basis. The reports must be in electronic pdf format and submitted by the end of November each year.
c) In addition, the Contractor may be required to undertake new works as directed by the HIAL Mechanical and Electrical Manager, related to airfield high mast lighting, which will include design, supply, installation and commissioning of apron lighting and associated lighting works.
d) In a phased programme, the Contractor will be instructed to replace all TH/SON light fittings with compliant LED light fitting equivalents at 5 of the above 8 airports, to reduce energy consumption and carbon footprint.
two.2.5) Award criteria
Quality criterion - Name: Implementation and Exit Plans / Weighting: 15
Quality criterion - Name: Service Delivery / Weighting: 45
Quality criterion - Name: Key Personnel / Weighting: 10
Quality criterion - Name: Management / Weighting: 22.5
Quality criterion - Name: Sustainable Procurement / Weighting: 7.5
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Annually by a further two years depending on performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Additional new works up to a value of GBP250,000 for each works package, as instructed by HIAL.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Delivery Payment
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 February 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 10 May 2021
four.2.7) Conditions for opening of tenders
Date
8 February 2021
Local time
12:00pm
Place
Inverness
Information about authorised persons and opening procedure
Post-Box opened by Procurement Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: December 2025 - 27
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=640232.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:640232)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=640232
six.4) Procedures for review
six.4.1) Review body
Inverness Sheriff Court and Justice of the Peace Court
The Inverness Justice Centre
Inverness
IV1 1AH
Telephone
+44 1463230782
Country
United Kingdom