Section one: Contracting authority
one.1) Name and addresses
Luton Council
Town Hall, George Street
Luton
LU1 2BQ
Contact
Mr Damon Pickard
Telephone
+44 1582546680
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
AT1157 - Arboricultural Services
Reference number
DN621606
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The council require suitably qualified and experienced companies to provide a comprehensive range of arboricultural services including tree planting, tree pruning, tree felling and stump grinding, tree inspections, technical reports and consultancy in order to meet its obligations in relation to management of the council’s tree stock
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1 & 2 may be awarded to the same bidders.
Winners of Lot 3 cannot be awarded Lots 1&2 owing to potential for conflict of interest. Bidders must indicate their preference for award if bidding on all 3 lots.
two.2) Description
two.2.1) Title
Reactive works: Schedule of Rates (SOR)
Lot No
1
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
Main site or place of performance
Within the borough of Luton
two.2.4) Description of the procurement
• Includes all works that need to be delivered within 10 days of notification
• Framework Agreement: Primary supplier with up to 3 contingent suppliers
• Primary offered all works initially, any turned down or not delivered within the time frame will then be offered to contingents
• Zero guarantee of work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £335,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Whilst the requirements may be subject to review the expectation is that the services will be required ongoing and therefore a new tender event will be conducted to follow on from this framework.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Planned works: Schedule of Rates (SOR)
Lot No
2
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
• Planned works includes Basal/epicormic; Pollarding and Other identified/inspected works
• LBC Contract: Single supplier
• Arboriculture Association Approved contractors only
• Maintain and manage an agreed schedule of planned works
• Zero guarantee of work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £230,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Whilst the requirements may be subject to review the expectation is that the services will be required ongoing and therefore a new tender event will be conducted to follow on from this framework.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree Inspection and Consultancy: Schedule of Rates (SOR)
Lot No
3
two.2.2) Additional CPV code(s)
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
• To deliver consultancy and tree inspection services including support to deliver future Tree strategy
• LBC Contract: Single supplier
• Volume of tree inspections to be completed annually expected to be at least 10k per annum
• Deliver Ash Die Back Strategy and Plan, Tree Planting Strategy and Stockwood Park Veteran Tree Survey Report plus identification of continuous improvement opportunities
• Include 1 year extension option to utilise to support future framework development, evaluation, delivery and integratio
• Zero guarantee of work
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £600,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Whilst the requirements may be subject to review the expectation is that the services will be required ongoing and therefore a new tender event will be conducted to follow on from this framework. However, if the extension for this Lot is activated to support the future delivery and/or evaluation of tender for Lots 1&2 then this will be procured separately.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Lot 3 will be a direct contract rather than a framework agreement and will contain an extension facility for 12 months
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 February 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court of Justice
London
Country
United Kingdom