Procurement

Catering purchasing service (including a products management system)

University of York

Procurement identifier (OCID): ocds-h6vhtk-051a1e

Description

The University of York has conducted a tender process to appoint a Supplier for the provision of a fully integrated catering purchasing service (including a products management system).

The University has over 10 restaurants and cafés across out campuses that serve a range of food and drink options to staff, students and the general public (https://www.york.ac.uk/eat-drink-shop/eat-drink/outlets/), there are also outlets servicing student accommodation. Most of these outlets are on the two main campuses at Heslington with two off-campus locations at Fairfax House and in the city centre at the Guildhall York.

The Supplier is to provide a catering purchasing service (including a products management system) which maximises value for money whilst delivering an integrated, customer-focused service.

A catering purchasing service will be provided that covers all stages of the procurement process from defining business needs and developing specifications through to contract and supplier relationship management.

The service will cover the above contracting activity and management of suppliers including annual price reviews and adherence to public procurement regulation and University financial regulations.

A catering and stock management system is to be provided which includes menu and recipe management, inventory and procurement and financial administration including summary billing.

The tender process has concluded, and a Supplier selected to fully deliver the service.

For clarity, the total value stated in this notice is an estimate of the maximum value of spend on catering at the University if the full term of the contract including extensions is enacted (£20,000,000 inc VAT).

Notices

UK6: Contract award notice

Notice identifier: 2026/S 000-042312
Published: 8 May 2026, 10:15am

UK4: Tender notice

Notice identifier: 2026/S 000-013252
Published: 13 February 2026, 10:06am

UK2: Preliminary market engagement notice

Notice identifier: 2025/S 000-048684
Published: 14 August 2025, 11:29am

Show all versions

UK1: Pipeline notice

Notice identifier: 2025/S 000-023690
Published: 21 May 2025, 11:08am