Scope
Description
The British High Commission (BHC) Lusaka wishes to enter in a contract with a competent service provider to manage their customs clearance and freight forwarding to obtain cost efficiencies from economies of scale while ensuring great quality of service.
The service provider shall provide the facilities, qualified staff, expertise, and other means required to undertake customs clearance, freight forwarding, and related services in line with best commercial practice. The contract will be for 3 years with an option to renew for 12 months subject to satisfactory performance of the appointed service provider.
Total value (estimated)
- £40,000 excluding VAT
- £40,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2029
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
12 months subject to satisfactory performance of the appointed service provider.
Main procurement category
Services
CPV classifications
- 63521000 - Freight transport agency services
Contract locations
- ZM - Zambia
Submission
Enquiry deadline
9 January 2026, 5:00pm
Tender submission deadline
16 January 2026, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
60% will be awarded for technical responses
Experience & Capability - 10%
Financial Control/Invoicing - 5%
Escalation Matrix and Staff Details/ Customer Service - 10%
Risks and Contingencies - 10%
Takeover and Mobilization - 10%
Resources, Vetting and Training - 10%
Health and Safety (H&S): - 10%
40% will be awarded for a full assessment of the total price breakdown for the full Contract Period in the format requested (Annex C).
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Foreign, Commonwealth and Development Office
- Public Procurement Organisation Number: PXRR-8771-PHVX
King Charles Street
London
SW1A 2AH
South Africa
Email: commercial.smi@fcdo.gov.uk
Website: https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
Organisation type: Public authority - central government