Scope
Reference
DN801839
Description
Swindon Borough Council has a statutory requirement to resource overnight short breaks for families. As well as providing residential care for children and young people with complex needs and disabilities. This tender covers the need for a Short Break Overnight Respite and Complex Needs residential home within the boundaries of Swindon.
The initial contract term will be for 12 months with an option to extend for a further 2 x 2 year extensions for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is approximately £1,400,000million across the initial 1 year contract term and approximately £7,000,000million across the potential total 5 year contract term.
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 16th January 2026, 1200 hrs UK Local time. The Council's responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 23rd January 2026, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Total value (estimated)
- £7,000,000 excluding VAT
- £8,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
option to extend contract 2 x 24 months
Main procurement category
Services
CPV classifications
- 85311200 - Welfare services for disabled people
- 85311300 - Welfare services for children and young people
Contract locations
- UKK14 - Swindon
Submission
Enquiry deadline
16 January 2026, 12:00pm
Deadline for requests to participate
23 January 2026, 12:00pm
Submission address and any special instructions
In order to provide unrestricted, full, direct and free of charge access to the Tender documents the authority is providing the documents in the attachment area of ProContract E-Tendering Portal at www.supplyingthesouthwest.org.uk.
In order to access amendable versions of the documents and to submit a response suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk, then register an interest before obtaining access and download the word and excel format documents for completion and submission.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Services and Outcomes | Quality | 30% |
| Mobilisation | Quality | 20% |
| Flexibility | Quality | 20% |
| Price | Price | 20% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Swindon Borough Council
- Public Procurement Organisation Number: PNPT-6195-XDWV
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
United Kingdom
Region: UKK14 - Swindon
Organisation type: Public authority - sub-central government