Section one: Contracting authority/entity
one.1) Name and addresses
Fareham Borough Council
Civic Offices, Civic Way
Fareham
PO167AZ
Contact
Nicky Roberts
Telephone
+44 1329236100
Country
United Kingdom
Region code
UKJ35 - South Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Void property Works, Refurbishments and Responsive Maintenance
two.1.2) Main CPV code
- 45400000 - Building completion work
two.1.3) Type of contract
Works
two.2) Description
two.2.2) Additional CPV code(s)
- 50800000 - Miscellaneous repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ31 - Portsmouth
Main site or place of performance
Fareham Borough, Hampshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
The scope of the Works under this Contract comprises the following Workstreams:
• Responsive Maintenance (including Emergency Works ordered during Normal Working Hours and including Mutual Exchange Gas and Electric Tests);
• Call Handling for ordered works only; (not including responsive repairs and direct call handling from residents for new maintenance requests). Call handing for new requests is carried out by the Client (in-house);
• Out of Hours Emergency Works; supporting the Clients existing arrangements. This service is mostly carried out in-house, including call centre;
• Electrical Inspection Condition Reports and Remedial Works;
• Refurbishments and adaptations of kitchens and bathrooms;
• Void Property Inspections;
• Void Property Works; and
• Technical Inspections;
plus the following Additional Workstreams (in relation to which further details are appended to the Contract Details):
• Property Health Checks/MOTs
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 127-288792
Section five. Award of contract/concession
Contract No
EC-058978/03175590
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
4 October 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Mountjoy Limited
Portsmouth
Country
United Kingdom
NUTS code
- UKJ31 - Portsmouth
Companies House
06009150
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £21,106,758.75
Section six. Complementary information
six.3) Additional information
This notice is published in line with the Public Procurement regulation 72 - prior to the PA23 coming into force. This notice gives 30 days notification including and covering the FBC Executive Committee call in period. Any challenge should be raised within this notice period to nroberts@fareham.gov.uk
six.4) Procedures for review
six.4.1) Review body
Construction Leadership Council
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45300000 - Building installation work
seven.1.2) Additional CPV code(s)
- 45310000 - Electrical installation work
- 45320000 - Insulation work
- 45330000 - Plumbing and sanitary works
- 45340000 - Fencing, railing and safety equipment installation work
- 45400000 - Building completion work
seven.1.3) Place of performance
NUTS code
- UKJ31 - Portsmouth
Main site or place of performance
Fareham Borough
seven.1.4) Description of the procurement:
The Council is seeking an exclusive single suitable contractor to carry out refurbishment of Fareham Borough Council's Housing stock in four categories of work. These are voids, reactive replacement kitchens and bathrooms; disabled adaptations; and responsive repair works.
Voids works - 200 No. properties - Estimated value £1.86M/annum
Kitchens (occupied) - 40 No. properties Estimated value £200K/annum
Bathrooms (occupied) - 40 No. properties Estimated value £160K/annum
Disabled adaptations (occupied) - Estimated value £400K/annum
Responsive repair works - Estimated value £1.3M/annum
Estimated total contract value over 5 year term with indexation of circa £22M.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
22 January 2026
End date
31 October 2029
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£21,106,758.75
seven.1.7) Name and address of the contractor/concessionaire
Mountjoy Limited
Portsmouth
Country
United Kingdom
NUTS code
- UKJ31 - Portsmouth
Companies House
6009150
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
A contract variation to the current contract arrangement with Mountjoy Ltd. is sought to enable a move to a 'Partnership' contract using cost reimbursable (cost-plus) model. The existing contract was based on the National Housing Federation (NHF) Schedule of Rates contract V.7.2.
Additional requirements on significant service delivery are included:
1. New timescales to be contractual meeting Awaab's Law risk-based assessments with timescales set by law.
2. Specific information relating to how the contractor will be required to advise of and handle complaints aligned to the Council's corporate two stage procedure.
The value of the contract awarded will not increase.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
A contract variation using a Deed of Variation is now sought to move toward a partnership (cost plus) contract model, which is intended to improve the operational performance and sustainability of the contract. The proposed contract variation will allow the contract to better reflect legislative or policy changes relating to repairs in social housing.
Since that time, it has become increasingly apparent that the level of spend associated with the contract has been, and will continue to be, far lower than originally anticipated.
The overall contract spend is currently to be in the region of 55-70% of the potential contract value. Although the contract provides no promise of value, it is within the Council's interest that the contract remains sustainable. An alternative cost model will support the sustainability of the contract and also allow for an approach that can be more agile to legislative and policy changes, whilst not being to the detriment of the Council's financial position
The implementation of Awaab's Law is being rolled out in three distinct phases, each expanding the scope of landlord responsibilities for addressing housing hazards in the social rented sector. All Council repairs will be required to respond to timescales set by law. The contact variation provides a contractual mechanism to deliver these legal requirements.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £21,106,758.75
Total contract value after the modifications
Value excluding VAT: £21,106,758.75