Scope
Reference
EG26001
Description
IMPORTANT: THIS IS NOT AN INVITATION TO TENDER - THIS NOTICE IS TO ALERT THE MARKET THAT IT IS OUR INTENTION TO TENDER LATE JANUARY 2026.
The provision of Print &, Mail Services is expected to commence in November 2026, although the Supplier will be expected to work with Energia Group to facilitate the implementation of the Print & Mail Service prior to commencement
Overview of Requirement.
Please note the below descriptions are subject to change. Stating the descriptions in this notice is to provide a high-level overview of the potential contract scope. Full details of the scope will be provided in the invitation to tender documents.
The procurement of bill and letter print services (Print Services) and mail services for the delivery of those bills and letters (Mail Services) from Energia Group two brand's - Energia (based in Republic of Ireland) and PowerNI (located in Northern Ireland) to our domestic and commercial customers addresses, to include:
• providing print materials, including stationery and envelopes;
• printing letters endorsed with either the Power NI or Energia brand via a white paper solution;
• Interfacing with a mail service provider
• providing daily, weekly and monthly operational reporting, including transactional data, stocking levels and management reporting.
• providing postal and courier services for the final delivery of bills, letters and other mail to customers addresses.
Total value (estimated)
- £14,200,000 excluding VAT
- £17,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 24 November 2026 to 23 November 2029
- Possible extension to 23 November 2031
- 5 years
Description of possible extension:
2 X 12 month extension periods
Main procurement category
Services
CPV classifications
- 79800000 - Printing and related services
Contract locations
- UKN - Northern Ireland
- IE - Ireland
Submission
Publication date of tender notice (estimated)
23 January 2026
Enquiry deadline
6 February 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
27 February 2026, 12:00pm
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
29 June 2026
Recurring procurement
Publication date of next tender notice (estimated): 30 November 2030
Other information
Payment terms
45 days
Description of risks to contract performance
Additional cost due to rising fees from Postage costs. Stock costs - paper etc.
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Contracting authority
ENERGIA GROUP NI HOLDINGS LIMITED
- Companies House: NI033250
- Public Procurement Organisation Number: PDPH-4346-JGHQ
Greenwood House, 64 Newforge Lane
Belfast
BT9 5NF
United Kingdom
Email: procurement@energiagroup.com
Region: UKN06 - Belfast
Organisation type: Private utility
Devolved regulations that apply: Northern Ireland