Tender

St Anne's Community Services Grounds Maintenance

ST ANNE'S COMMUNITY SERVICES

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-085797

Procurement identifier (OCID): ocds-h6vhtk-05e7b6 (view related notices)

Published 23 December 2025, 12:11pm

Scope

Reference

TEC-SACS-GM/2512

Description

The delivery of Grounds Maintenance Services at the properties set out in appendix 1 to the Invitation to Tender (ITT), to the standard and frequency set out in appendix 2, of the ITT.

There are 78 properties included in the contract split into 2 lots. GIS mapping has been carried out; the individual site maps and a detailed bill of quantities are available.

For detailed information about the contract please download the ITT and associated document bundle from the Delta eSourcing portal.

Total value (estimated)

£950,000 including VAT

Above the relevant threshold

Contract dates (estimated)

1 April 2026 to 29 March 2030
Possible extension to 28 March 2036
9 years, 11 months, 28 days

Description of possible extension:

Provided the KPI's have been met, the contract has the option to extend, by mutual agreement, a maximum of twice, each time for 36 months.

Options

The right to additional purchases while the contract is valid.

Ad-hoc grounds maintenance works or landscape gardening projects to improve the grounds at any given site.

Main procurement category

Services

CPV classifications

71421000 - Landscape gardening services
77314000 - Grounds maintenance services

Lot constraints

Description of how multiple lots may be awarded:

This Grounds Maintenance procurement is made up of 2 lots. Lot 1contains 76 of the 78 properties, whilst Lot 2 contains just 2 properties situated in Settle and Ingleton. SACS recognise that the properties in Lot 2 are located a significant distance from the rest of the properties to be serviced under the contract and have therefore made bidding for Lot 2 optional.

Contractors MUST tender for Lot 1; it is a condition of participation in the ITT. We recognise that the 2 schemes in Lot 2 are geographically very distant from the Lot 1 properties. Therefore, bidding on Lot 2 is entirely optional. We will Score Lot 1 for both quality & price and rank contractors in order, and only then will we evaluate Lot 2 pricing.

In the event that the 2 most advantageous tenders for Lot 1 do not submit Lot 2 pricing we will not evaluate Lot 2 pricing, we will procure the Lot 2 services independent of this ITT.

Not the same for all lots

Contract locations are shown in Lot sections, because they are not the same for all lots.

Lot 1. Lot 1

Description

76 Properties in (predominantly) urban Yorkshire from Sheffield in the South through to Ripon in the North, but mainly in West Yorkshire.

Lot value (estimated)

£900,000 including VAT

Contract locations

UKE2 - North Yorkshire
UKE3 - South Yorkshire
UKE4 - West Yorkshire

Same for all lots

CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.

Lot 2. Lot 2

Description

2 properties very distant from the properties in Lot 1. These properties are in Settle and Ingleton on far west of North Yorkshire.

Market engagement indicated that many contractors would be unable to service these and therefore if the contract was offered as a single lot they would not bid.

Lot value (estimated)

£50,000 including VAT

Contract locations

UKE22 - North Yorkshire CC

Same for all lots

CPV classifications, contract dates and options are shown in the Scope section, because they are the same for all lots.

Participation

Particular suitability

Lot 1. Lot 1

Lot 2. Lot 2

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

26 January 2026, 12:00pm

Tender submission deadline

30 January 2026, 12:00pm

Submission address and any special instructions

https://www.delta-esourcing.com/respond/8VMFGA2V69

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

16 February 2026

Award criteria

This table contains award criteria for this lot
Name	Type	Weighting
Quality	Quality	60%
Price	Cost	40%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Justification for not publishing a preliminary market engagement notice

Insufficient time to issue a UK2, due to FTS buyer status issues however market engagement was carried out under the auspices of a UK3.

Documents

Associated tender documents

https://www.delta-esourcing.com/respond/8VMFGA2V69

This Procurement is being run via the Delta eSourcing portal.

Contracting authority